<ul>
<li><strong>Status: Permanent Full Time</strong></li>
<li><strong>Classification: Social, Community, Home Care and Disability Services Industry (SCHCADS) Award 2010 Level 4.2, Above Award $86,489.52 per annum plus salary packaging and 10.5% superannuation ($95,570.92 per annum total package)</strong></li>
<li><strong>Reports To: Chief Executive Officer</strong></li>
<li><strong>Direct Reports: Nil</strong></li>
<li><strong>Team: Administration</strong></li>
<li><strong>Key internal contacts: CEO, Director Clinical Services, Project Managers, Administration team</strong></li>
<li><strong>Key external contacts: Clients, providers &amp; non-government agencies</strong></li>
</ul>
<h3>PURPOSE OF THE POSITION</h3>
<p>The purpose of this role is to provide a high level of executive and administrative support to the CEO and the Board. In providing this support the position exercises a high degree of communication competence, discretion and confidentiality. This enables the organisation to run efficiently and effectively so that we can provide a quality, timely and reliable services.</p>
<h3>KEY ACCOUNTABILITIES</h3>
<p>The primary functions of the position will be to manage the CEO&rsquo;s diary and administration, support communications, support the governance processes of the organisation, and manage accreditation processes on the CEO&rsquo;s behalf. The Executive Assistant will:</p>
<p><strong>CEO Support:</strong></p>
<ul>
<li>Providing administrative support at an executive level to the CEO</li>
<li>Participation/ minute taking in executive, management and organisation workgroup meetings.</li>
<li>Travel and accommodation arrangements.</li>
<li>Strategic Planning support</li>
<li>Build and maintain strong working relationships with internal and external stakeholders, and act as point of contact with the CEO, balancing the need for efficiency with the CEO&rsquo;s open-door approach</li>
<li>Manage the CEO&rsquo;s diary, manage priorities, schedule meetings, organise supporting documentation</li>
<li>Manage information flow in a timely and accurate manner</li>
<li>Manage CEO&rsquo;s expense reporting and reconciliation</li>
<li>Draft correspondence for internal and external communication &ndash; emails, presentations, reports</li>
<li>Support a structured and organised electronic filing system</li>
<li>Undertake any other duties as required by the CEO</li>
</ul>
<p><strong>Board and Governance:</strong></p>
<ul>
<li>Including support to the Board.</li>
<li>Operational Report to Board</li>
<li>Coordination of monthly Operational Report to Board</li>
<li>Drafting CEO report for Operational Report to Board</li>
</ul>
<p><strong>Assist in organisation of:</strong></p>
<ul>
<li>Partnerships/ Engagement - CEO</li>
<li>Media/ Profile/ Events</li>
</ul>
<p><strong>Quality Assurance:</strong></p>
<ul>
<li>Quality assurance support work</li>
<li>Quality assurance and compliance agendas</li>
</ul>
<p><strong>General Administration:</strong></p>
<ul>
<li>Shared reception duties</li>
<li>Event management</li>
<li>Administrative support to organisational teams</li>
</ul>
<p><strong>The Executive Assistant will also:</strong></p>
<ul>
<li>Comply with the Organisation&rsquo;s policies and procedures</li>
</ul>
<ul>
<li>Work in accordance with the Organisation&rsquo;s best practice and quality assurance framework</li>
<li>Participate in the Organisation&rsquo;s projects and activities</li>
<li>Attend and actively participate in the organisation&rsquo;s meetings</li>
<li>Maintain an awareness of socio, political and feminist issues</li>
<li>Participate in professional development</li>
</ul>
<p>Ensure work practices are ethical and comply with the Full Stop Australia&rsquo;s Code of Ethics and the code of the any professional associations to which the employee may be a member.</p>
<h3>KNOWLEDGE, SKILLS AND EXPERIENCE</h3>
<p><strong>Essential</strong></p>
<ul>
<li>Demonstrated experience (2+ years) acting as an Executive Assistant, Personal Assistant or similar.</li>
<li>Significant prior experience providing secretariat services for boards and committees including the preparation of agendas, meeting papers, reports and minutes.</li>
<li>Outstanding administrative, organisational and time-management skills, with strong attention to detail.</li>
<li>Outstanding written and verbal communication skills.</li>
</ul>
<ul>
<li>A proactive problem solver with who can confidently make decisions with a meticulous attention to detail.</li>
<li>Make informed decisions that align with the CEO&rsquo;s objectives.</li>
<li>Make decisions appropriate to Full Stop Australia&rsquo;s practices, behaviours and established strategic directions.Outstanding interpersonal skills with experience building and maintaining strong working relationships with a diverse range of people.</li>
</ul>
<ul>
<li>Minimum Diploma qualifications in Administration, Business, Project Management, Communications or a field of study complimentary to the position.</li>
<li>Strong computer skills including advanced Microsoft Office (Word, Excel, Outlook, PowerPoint).</li>
</ul>
<ul>
<li>Commitment to and understanding of the provision of services from a feminist perspective.</li>
<li>Knowledge of the causes and consequences of sexual assault, family and domestic violence.</li>
<li>Demonstrated ability in working cross-culturally.</li>
<li>Ability to keep calm in the face of pressure, while keeping operations smooth and efficient.</li>
<li>Knowledge of the Women&rsquo;s Health and NGO sector.</li>
</ul>
<p><strong>Desirable</strong></p>
<ul>
<li>Experience in the community or Women&rsquo;s Health sector.</li>
</ul>
<p><strong>Other requirements of the role: </strong></p>
<ul>
<li>Successful applicants will be required to undertake Working with Children and National Criminal Records Checks</li>
<li>Please note under the Public Health Order 2021 all staff are required to be fully vaccinated with an approved COVID-19 vaccine or provide evidence of an exemption.</li>
</ul>
<h3>Enquiries</h3>
<p>Please direct enquiries to <a href="mailto:jobs@fullstop.org.au?subject=Executive%20Assistant%20enquiry%20via%20EthicalJobs" target="_blank" rel="noopener">jobs@fullstop.org.au</a> using the subject line: <strong>Executive Assistant enquiry via EthicalJobs.</strong></p>
<p><strong>A position description is attached.</strong></p>

CBD, Inner West & Eastern Suburbs Sydney

Sydney

Full Stop Australia

Not For Profit (NFP)

The Executive Assistant will provide a high level of executive and administrative support to the CEO and the Board. 

Executive Assistant

Full Time

<ul>
<li><strong>Position Title: Counsellor Trauma Specialist</strong></li>
<li><strong>Status: Contract Part-Time</strong></li>
<li><strong>Classification: Social, Community, Home Care and Disability Services Industry (SCHCADS) Award 2010 Level 5.3.</strong><br /><strong>Hourly rate will be $51.08, plus employer&rsquo;s contribution to super annulation and leave loading.</strong></li>
<li><strong>Reports To: Counselling Services Manager</strong></li>
<li><strong>Direct Reports: Nil</strong></li>
</ul>
<p>Full Stop Australia has a number of opportunities available within the Counselling team for night shift workers, covering the hours of 2245 - 0700, or part thereof.</p>
<p>Please identify what days of the week and hours you would be available to work.</p>
<h3>PURPOSE OF THE POSITION</h3>
<p>The Counsellor Trauma Specialist will provide a service that is client-centred, non-judgemental, feminist, supportive and responsive.</p>
<p>The Counsellor Trauma Specialist&rsquo;s core role will be to provide telephone and online counselling, advocate for clients, develop interagency clinical care networks and other supports to people affected by violence and their supporters.</p>
<p>The Counsellor Trauma Specialist will also participate in one or more of the following:</p>
<ul>
<li>Face to face trauma counselling;</li>
<li>Behaviour change counselling;</li>
<li>Consultancy counselling;</li>
<li>External supervision;</li>
<li>Community Based Counselling Services;</li>
<li>Delivering external specialised training and professional development education to adults in a range of clinical, legal, corrections and welfare workplaces including universities, not-for-profit organisations, government bodies, and corporate clients;</li>
</ul>
<p>This position of trust demands the highest levels of professionalism, ethical behaviour and an awareness of multiple factors which will influence individual client&rsquo;s responses to both the trauma and the counselling provided.</p>
<p>All Counsellor Trauma Specialists are Mandatory Reporters and are compelled by legislation to identify and respond to children and young people at risk of harm.</p>
<h3>POSITION RELATIONSHIPS</h3>
<p>Team: Counselling</p>
<p>Position Reporting To: Counselling Services Manager</p>
<p>Supervisor: Counselling Services Manager</p>
<p>Positions reporting to this Position: Nil</p>
<h3>ORGANISATIONAL CONTEXT</h3>
<p>Full Stop Australia (FSA) is committed to upholding the rights of all people to live in a socially just and equitable society and the right of all people to live free of violence. The organisation provides services nationally and internationally in the area of sexual assault, domestic and family violence.</p>
<p>The organisation works with all stakeholders and in accordance with its vision, mission, principles and goals.</p>
<h3>KEY ACCOUNTABILITIES AND WORK PERFORMED</h3>
<p>Counselling Skills</p>
<ul>
<li>Provide a counselling service by telephone and online, and/or face to face including Community Based Counselling Services, and/or by consultancy, and /or Behaviour Change</li>
<li>Provide a counselling service across multiple services as directed by the Director, Counselling Services (or delegate)</li>
<li>Provide, in accordance with the organisation&rsquo;s Code of Ethics and contemporary professional standards, client-focused, compassionate and ethical counselling and support to FSA clients.</li>
<li>Conduct therapeutic planning, clinical networking, advocacy and referral for clients as needed.</li>
<li>Ensure counselling services provided are evidence-based and meet best practice standards.</li>
<li>In conjunction with management, prepare statements and reports in support of clients.</li>
<li>Work in a collaborative and collegial manner with fellow employees and interagency networks</li>
<li>Access debrief/handover to ensure all necessary information is conveyed and to minimise the impacts of vicarious trauma on self.</li>
<li>Meet statutory obligations as Mandatory Reporters of children and young people at risk of harm</li>
<li>Ensure that work is carried out to a high standard of professionalism, efficiency, effectiveness and accuracy, timeframes are met, and client confidentiality is maintained according to policy.</li>
<li>Attend and actively participate in clinical supervision, team meetings, professional development, performance appraisals and self-care plans.</li>
<li>Comply with all policies and procedures of FSA, including information collection, quality improvement, risk management procedures, record keeping and administrative practices of the organisation.</li>
<li>Ensure work practices comply with the codes of the Australian Psychological Society, the Australian Association of Social Workers or the Counsellors and Psychotherapists Association.<br /><strong></strong></li>
</ul>
<h3><strong>MAJOR CHALLENGES OR CONSTRAINTS</strong></h3>
<ul>
<li>High level of exposure to disclosures of sexual, domestic and family violence. Exposure to potentially traumatic information is a known risk for development of vicarious trauma. Counsellors are required to maintain adequate self- care in response to this risk and to participate in FSA's vicarious trauma program.</li>
<li>High level of exposure to high levels of clients&rsquo; distress including at times aggressive and abusive behaviour. Exposure to high levels of distress is a known risk for development of vicarious trauma. Counsellors are required to maintain adequate self- care in response to this risk and to participate in FSA's vicarious trauma program.</li>
<li>Respond to a high level of client requests for information and services across multiple programs operated by FSA in a timely and effective manner.</li>
<li>Develop and maintain a keen awareness and effective management strategies for the work health and safety risk of vicarious trauma.</li>
<li>Facilitate effective communication across multiple health care disciplines to optimise positive health outcomes for clients.</li>
</ul>
<h3>DECISION MAKING</h3>
<p>The Counsellor Trauma Specialist is professional and experienced in their vocation and is responsible for making appropriate ethical and clinical judgements in their daily work. Regular clinical supervision and 24/7 shift support is available. In consultation with the Counselling Services Manager, Counsellor Trauma Specialist will make decisions in relation to advocacy and clinical care planning for individual clients.</p>
<h3>INTERACTION AND COMMUNICATION</h3>
<p>The Counsellor Trauma Specialist will liaise with the Counselling Services Manager for guidance regarding their work. The Counsellor Trauma Specialist will be required to liaise with clients and other senior clinical employees to ensure therapeutic plan implementation, clinical care networking and advocacy is conducted appropriately and effectively. When participating in clinical care planning meetings, the Counsellor Trauma Specialist will represent FSA and, work within agreed parameters, and make decisions appropriate to the Service&rsquo;s practices, behaviours and best outcomes for clients.</p>
<p>The Counsellor Trauma Specialist may nominate or be appointed to internal review and communication committees and as such will act within the Terms of Reference.</p>
<h3>WORKPLACE ATTITUDE AND PRACTICES</h3>
<p>The Counsellor Trauma Specialist will demonstrate the following positive workplace attitudes:</p>
<ul>
<li>A constructive and proactive approach to work practices and tasks.</li>
<li>Non-participation in conversations which undermine the organisation or individuals within the organisation.</li>
<li>Embracement of workplace diversity and difference.</li>
<li>Willingness to learn.</li>
<li>Commitment to upholding the rights of others.</li>
<li>Recognition of shared responsibilities.</li>
<li>Use of reflective practices and taking personal responsibility for contributing to workplace problem solving.</li>
<li>Understanding that each worker is a part of the whole and that all positions and roles contribute equal value to the organisation&rsquo;s overall aim of providing high quality service provision.</li>
<li>Not engaging in social media in a way that may be detrimental to the organisation.</li>
<li>Not using private communication medium e.g. mobile phone, to the detriment of the counselling service.</li>
</ul>
<h3>Counselling Essential</h3>
<p>Demonstrated:</p>
<ul>
<li>Commitment to the provision of excellence in counselling service provision.</li>
<li>Ability to incorporate feminist perspectives within counselling frameworks.</li>
<li>Detailed understanding of the causes and consequences of sexual assault, family and domestic violence.</li>
<li>Demonstrated well developed communication and negotiation skills.</li>
<li>Experience in written advocacy and clinical report writing.</li>
</ul>
<ul>
<li>A minimum four-year Bachelors&rsquo; degree in psychology, social work or equivalent.</li>
<li>Minimum three years (full time equivalent) counselling experience. This may include face-to-face, and/or telephone, and/or online counselling.</li>
<li>Computer literacy.</li>
<li>High level availability across all shifts.</li>
<li>Flexibility and responsiveness to work tasks.</li>
<li>Willingness to work across trauma services.</li>
<li>Superior emotional competence when operating in a high demand trauma environment.</li>
<li>Responsive and competent work management capacity.</li>
</ul>
<h3><strong>Desirable</strong></h3>
<p>Demonstrated:</p>
<ul>
<li>Ability to provide therapeutic services in a culturally appropriate way.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
<p>FSA holds an exemption under the NSW Anti-Discrimination Act and only employs female workers for clinical positions.</p>
<p>Please note under the Public Health Order 2021 all staff are required to be fully vaccinated with an approved COVID-19 vaccine or provide evidence of an exemption.</p>
<h3>Enquiries:</h3>
<p>For all enquiries, please email <a href="mailto:jobs@fullstop.org.au?subject=Counsellors%20-%20Trauma%20Specialist%20enquiry%20via%20EthicalJobs" target="_blank" rel="noopener">jobs@fullstop.org.au</a> using the subject line: <strong>Counsellors - Trauma Specialist enquiry via EthicalJobs.</strong></p>
<p><strong>A position description is attached.</strong></p>

Full Stop Australia has a number of opportunities available within the Counselling team for night shift workers, covering the hours of 2245 - 0700, or part thereof. 

Counsellors - Trauma Specialist

Part Time

Contract

<ul>
<li><strong>Position Title: Administration Officer &ndash; Corporate Services</strong></li>
<li><strong>Classification: Social, Community, Home Care and Disability Services Industry (SCHCADS) Award 2010 Level 3</strong></li>
<li><strong>This position is advertised full time, but will consider job share</strong></li>
<li><strong>Above Award $66,729.52 per annum and 10% superannuation ($73,402.47 plus salary packaging total package)</strong></li>
<li><strong>Reports To: Director of Corporate Services</strong></li>
<li><strong>Direct Reports: None</strong></li>
<li><strong>Team: Corporate Services</strong></li>
<li><strong>Key internal contacts: Director Corporate Services, Marketing and Fundraising Manager, Marketing and Fundraising Assistant, Finance Officer</strong></li>
<li><strong>Key external contacts: Outsourced Consultants, Funders, Partners</strong></li>
</ul>
<h3>Purpose of the Position</h3>
<p>The Administration Officer &ndash; Corporate Services fulfils an important &ldquo;front of house&rdquo; role and is responsible for providing quality support to the Corporate Services Team in meeting the organisation&rsquo;s objectives.</p>
<p>The Administration Officer &ndash; Corporate Services will make decisions in respect to the day-to-day functions within the parameters of the organisation&rsquo;s policy and procedures.</p>
<p>Whilst this position is advertised as full time, will consider job share.</p>
<h3>Key Accountabilities</h3>
<p><strong>Office Administration</strong></p>
<p><strong>The Administration Officer &ndash; Corporate Services will be responsible for:</strong></p>
<ul>
<li>Reception duties including answering phone and greeting visitors.</li>
<li>Preparation and tracking of correspondence.</li>
<li>Event management support.</li>
<li>Monitor and respond to email queries.</li>
<li>Liaise with the organisation&rsquo;s cleaners.</li>
<li>Set up meeting rooms.</li>
<li>Manage maintenance queries and seek to resolve them in a timely manner.</li>
<li>Maintaining documentation for quality assurance and compliance agendas.</li>
<li>Conduct stock inventories.</li>
<li>Purchasing of office supplies such as stationery, groceries and catering.</li>
<li>Updating Full Stop Australia&rsquo;s website.</li>
<li>Preparing, packing and tracking publication orders.</li>
<li>Monthly transferring of external meetings, professional development and media from Outlook calendar the Board tracker.</li>
<li>Maintaining the quality assurance register in relation to accreditation.</li>
<li>Administrative support for Corporate Team Meetings.</li>
<li>Other activities as required in line with the purpose of the position.</li>
</ul>
<p><strong>The Administration Officer &ndash; Corporate Services will also:</strong></p>
<ul>
<li>Participate in ongoing performance management and professional development.</li>
<li>Ensure that work is carried out with a high standard of professionalism, efficiency, effectiveness, and accuracy; that timeframes are met; and that data integrity and security are maintained at all times.</li>
<li>Comply with the organisation&rsquo;s performance appraisal policy and procedure and participate in any ensuing professional development.</li>
<li>Comply with information collection, quality improvement, risk management procedures, record keeping and administrative practices of the organisation.</li>
<li>Ensure all documentation is concise, legible, secure and available to colleagues as appropriate within the organisation.</li>
<li>Abide by workplace practices.</li>
<li>Comply with the Confidentiality Policy and Copyright Agreement.</li>
<li>Ensure work practices are ethical and comply with the Full Stop Australia Code of Ethics.</li>
</ul>
<h3>Knowledge, Skills and Experience</h3>
<p><strong>Essential</strong></p>
<ul>
<li>Tertiary qualifications in a relevant discipline (or working towards qualification).</li>
<li>Two years&rsquo; experience working in office administration.</li>
<li>Well-developed organisational skills with a strong attention to detail.</li>
<li>Demonstrated commitment to outstanding supporter/customer care and a supporter centred approach.</li>
<li>Experience in managing projects and tasks to tight deadlines.</li>
<li>Excellent communication skills &ndash; both written and verbal, with experience in writing for a variety of audiences.</li>
<li>Ability to work with confidential and sensitive information.</li>
<li>Demonstrated ability to negotiate situations to a successful outcome.</li>
<li>Intermediate to Advanced experience using Microsoft Office suite.</li>
<li>Support for and commitment to the organisation&rsquo;s intersectional feminist values.</li>
</ul>
<p><strong>Desirable</strong></p>
<ul>
<li>Experience in using digital platforms content management systems and external fundraising platforms.</li>
<li>Experience working with a donor/customer database.</li>
<li>Experience in working with data to evaluate the business activities.</li>
<li>Ability to work cross-culturally.</li>
<li>Experience in the non-profit sector.</li>
</ul>
<h3>Other requirements of the role</h3>
<ul>
<li>Successful applicants will be required to undertake Working with Children and National Criminal Records Checks</li>
<li>Please note under the Public Health Order 2021 all staff are required to be fully vaccinated with an approved COVID-19 vaccine or provide evidence of an exemption.</li>
</ul>
<h3>Enquiries</h3>
<p>Please direct enquiries to <a href="mailto:jobs@fullstop.org.au?subject=Administration%20Officer%20-%20Corporate%20Services%20enquiry%20via%20EthicalJobs" target="_blank" rel="noopener">jobs@fullstop.org.au </a>using the subject line: <strong>Administration Officer - Corporate Services enquiry via EthicalJobs.</strong></p>
<p><strong>A position description is attached.</strong></p>

The Administration Officer – Corporate Services is responsible for providing quality support to the Corporate Services Team in meeting the organisation’s objectives.

Administration Officer - Corporate Services

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Jobs at "Full Stop Australia"

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Executive Assistant

Counsellors - Trauma Specialist

Administration Officer - Corporate Services

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Executive Assistant

Counsellors - Trauma Specialist

Administration Officer - Corporate Services

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