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Office Coordinator

Abt Associates
  • Entry-level opportunity to provide administration support to Abt’s Canberra office
  • Permanent, part-time position (19 hours per week), with flexible work options available
  • Join a mission-driven organisation working in the international aid and development sector

The Opportunity

Are you someone who aims to provide efficient and effective administrative support? Are you interested in playing a pivotal role in the delivery of daily operations? Then this role is for you! Abt Associates in Canberra is searching for a part-time Office Coordinator to join their close-knit team.

Reporting to our People & Culture Lead, you will support the following areas:

  • Oversee the day-to-day activities of the office as the main point of contact
  • Ensure office efficiency by maintaining the appearance of common areas, implementing administration policies and procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking transport; establishing and maintaining filing and archiving systems; mailing and shipping packages; and updating databases and email distribution lists
  • Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain, and manage vendors and onsite car parking, and coordinate food delivery and social events as needed
  • Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations and floor plan maps) as required
  • Support the establishment of new local offices and/or related refurbishment and fit out activities
  • Support the local implementation of corporate HR, IT, finance and safeguarding initiatives, systems, and purchases, including reporting, training, and onboarding activities
  • Support office workplace health and safety activities e.g.: audits and corrective actions, COVIDSafe initiatives, first aid kit supplier and emergency evacuations
  • Liaise with building management regarding general office and building maintenance issues
  • Other reasonable duties as directed

About You

To be successful, the ideal candidate will share our values, be approachable, professional, and self-motivated, and possess the following skills and experience:

  • 2+ years of office administration experience
  • Strong organisation, time-management, communication, and people skills; flexibility; and multitasking ability
  • Proven ability to prioritise and respond to a high workload in a fast-paced environment
  • Advanced computer skills and experience using online systems
  • Proficiency using Microsoft Office products, with aptitude to learn new software and systems
  • Proven ability to act with discretion and to manage confidential information

Further Information & How to Apply

Please submit your application online, attaching your CV and cover letter (as a single PDF document) addressing how you meet the requirements of this role.

You must have full Australian working rights to be eligible for consideration for this role.

This position does not have a closing date, and applicants are encouraged to apply as soon as possible.

Aboriginal and Torres Strait Islander peoples are encouraged to apply. Abt Associates acknowledges the traditional custodians of the lands and waters on which we live and work. We pay respect to elders both past and present.

About Us

Abt Associates is a mission-driven, global leader with a proven track record in complex program implementation in the international development sector. We offer bold solutions and technical excellence in Health, Economic Growth, Governance, Research & Evaluation, Environment & Energy, Gender Equality & Social Inclusion. Working with our many partners, we have driven measurable social impact for more than 55 years, to achieve our mission of improving the quality of life and economic well-being of people worldwide. We operate in remote and challenging environments and employ more than 3,700 staff in over 50 countries. For more information about us and what we do, visit our website at www.abtassociates.com

Equity

Abt Associates values individuality and celebrates difference with a strong commitment to diversity, equality, racial equity, gender, and disability inclusion. We strongly encourage people from culturally and linguistically diverse communities and Aboriginal and Torres Strait Islander people to apply for this position. We offer flexible work arrangements and a culturally safe environment for staff members from diverse racial and ethnic backgrounds.

Safeguarding

We are deeply committed to safeguarding, to protect and prevent harm and abuse to individuals we work for and who work for us. Our recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. We will not tolerate discrimination, harassment, child abuse, sexual abuse or exploitation in any form, and expect everyone to be treated with respect and dignity.

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