ROLE:

• The role of the Administration Officer Preston (Administration Officer) is to provide administrative support to the main ADEC office at Preston.
• The Administration Officer is not only central to the effective and efficient operation of ADEC as an organisation but also is the public face of ADEC and will accordingly have a significant influence on how clients and visitors perceive ADEC as an organisation.

DUTIES AND RESPONSIBILITIES:

The Administration Officer will have key responsibilities in the areas of reception and general administrative support, and will also act as PA to the Executive Director (ED) when required.

Reception:

• Reception duties, including providing clients and service providers with information regarding the services ADEC provides.
• Document minutes of Staff meetings.
• Ensure that all staff receive information (mail, emails, and telephone calls) that they require to perform their tasks efficiently and effectively. General Administrative Support Maintain and reconcile a petty cash account.

Organise:

• Maintenance and minor works for the premises in consultation with the Administration Coordinator.
• Catering for meetings.
• The timely provision of stationery and office supplies (including staff amenities and other administrative consumables).
• Travel and accommodation.
• Coordinate bus, car and room bookings.
• Assist in the organisation of the AGM.
• Supervise Administrative Assistants (volunteers) in their duties.

PA to the ED:

• Provide administrative support to the ED as required.
• Document minutes of Management meetings as required.
• Maintain the ED’s diary.
• Other duties as required by the ED and the Administration Manager.

KEY PERFORMANCE INDICATORS:

The Admin Officer’s performance will be measured against the following indicators:

• Quality of ‘front of house’ presentation.
• Quality of support to ADEC staff and clients.
• Meeting the timelines of duties and quality of product as required.

KEY SELECTION CRITERIA:

• Essential At least two years’ experience in a similar role.
• Understanding and commitment to the objectives and values of ADEC, and the capacity to represent ADEC views as required.
• Well-developed organisational and administration skills, including strong attention to detail and the ability to prioritise and control own workload and complete tasks by due dates.
• An ability to interact proactively with management and staff at all levels of the organisation in the resolution of administrative support issues.
• Well-developed computer skills, including MS Office and database experience.
• Ability to work within guidelines and procedures.
• Ability to communicate with a variety of people from different cultures.
• Demonstrated knowledge of standard office systems and procedures.

Desirable:

• Previous experience of working in the disability sector, and /or supporting people who live with disability.
• Hold a valid and current licence to drive a motor vehicle, issued by the appropriate authority in the jurisdiction in which the holder will drive, and appropriate to the type of vehicle to be driven.

Employment Terms and Conditions:

• AWARD AND CLASSIFICATION All ADEC employees are employed under the terms, conditions and entitlements of the Modern Award – Social, Community, Home Care and Disability Services Industry Award 2010 (the Award); and the National Employment Standards (NES).
• The classification for this position is Level 3.

What you’ll get in return

As the successful candidate, you’ll be offered the opportunity to work within an ethical organisation where you can make a positive impact to the community.

You’ll also receive:

• Salary packaging options
• Great team environment
• Chance to make a difference

What you need to do now

Please submit your application by pressing ‘apply now’.

ADEC is an equal opportunity employer. We value and strongly support the principles of equal opportunity in the workplace. Persons with disability and people from diverse backgrounds are encouraged to apply for this position.

A position description is attached.

Please note that only short-listed candidates will be contacted.