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Animal Ethics Administrator

Baker Heart and Diabetes Institute
  • Based in Melbourne
  • 1-Year contract, Full Time
  • Generous Salary Packaging options

About the Baker Institute

Baker Heart and Diabetes Institute is an independent, internationally renowned medical research facility. Our work extends from the laboratory to wide-scale community studies with a focus on diagnosis, prevention and treatment of diabetes and cardiovascular disease.

The Alfred Research Alliance (formerly AMREP) is a collaborative partnership between Alfred Health, Monash University, Baker Heart and Diabetes Institute, Burnet Institute, La Trobe University and Deakin University at the Alfred Precinct in Melbourne. The Alliance brings together more than 8,000 health professionals, researchers and support staff, providing a collaborative environment to integrate medical research with education and healthcare.

About the Role

An exciting new opportunity is available for an experienced administrator to join the Baker Institute as an Animal Ethics Administrator. The Animal Ethics Administrator will be responsible for managing the administrative requirements for the Alliance Animal Ethics Committees (AECs), including organising meetings and preparing agendas, minutes, correspondence, and reports.


In this role you will be expected to:

  • Provide secretariat and administrative support to the AMREP AECs, including organising meetings, preparing agendas, recording meeting minutes, following up actions and approvals, and corresponding with committee members and researchers
  • Maintain the database of animal ethics applications, approvals, modifications and annual and final reports
  • Manage general enquiries from researchers, and provide advice to applicants on AEC policies and procedures
  • Assist with coordinating inspections of new and existing animal facilities, maintain detailed lists of licensed rooms, and organise license variations and renewals as required
  • Assist with annual reporting procedures including collation and analysis of animal usage data for submission to the Victorian Government, including the annual AEC survey
  • Process invoicing, application fees, sitting fees and catering

Skills and Experience

You will have:

  • Proven experience in an administration role
  • Administrative experience in a research or higher education environment will be advantageous
  • Understanding of laboratory animal science and animal ethics procedures is desirable
  • Knowledge of relevant animal welfare legislation and codes of practice concerning the use of animals for scientific purposes is desirable
  • Strong IT skills, including database entry and reporting
  • Excellent administrative and organisational skills, including the ability to manage competing priorities and meet strict deadlines
  • Well-developed written and verbal communication skills, including a high level of interpersonal skills


Working at the Baker Institute offers flexibility, professional development, and the opportunity to contribute to a research centre of world renown. Benefits include generous salary packaging, an employee assistance program, and an active social club as well as modern offices and laboratories adjacent to the Alfred Hospital and walking distance to St Kilda Road, Chapel Street, and Fawkner Park.

Remuneration will be commensurate with the successful candidate’s qualifications and experience.

How to Apply

To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa. For further information, please visit our website at: https://www.baker.edu.au/career.

We will close this job ad as soon as we have enough applicants so please apply without delay.

The Baker Institute is an Equal Opportunity Employer and we encourage interest from Aboriginal and Torres Strait Islanders for roles within the Institute. We value diversity, inclusivity, gender equity and we promote family friendly practices. We are a proud recipient of an inaugural Athena SWAN Bronze Award from Science in Australia Gender Equity (SAGE).

Contact details

Stephanie Roze
Baker Heart and Diabetes Institute
03 8532 1111 or 03 8532 1470

A position description is attached.

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