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Office Administrator

AFP Legacy

About Us

Australian Federal Police Legacy (AFP Legacy) is a not-for-profit incorporated association that was set up to provide support and financial assistance to the families of AFP members who pass away, on or off duty, whatever the circumstances, accident, injury or illness. AFP Legacy also exists to perpetuate the memory of those AFP members who die in the line of duty. AFP Legacy works with other Police Legacy organisations around Australia in the furtherance of promoting and strengthening the work undertaken by Police Legacy. 

The AFP Legacy Board of Management comprises a team of dedicated AFP members who volunteer their time and represent a broad cross-section of the policing community. AFP Legacy is governed by a constitution, by-laws and guidelines. 

About the Role

The Office Administrator (OA) is responsible for ensuring the efficient and effective day to day operations of AFP Legacy. The role is to assist the AFP Legacy Board of Management, including the management of the AFP Legacy Office, financial and administrative duties, and business planning. This position requires a high degree of confidentiality, self motivation and flexibility in terms of time management and commitment. 

The OA works alongside and in conjunction with the Family Liaison Officer (FLO) and the Event and Marketing Coordinator (EMC), with all positions working in support of each other and collectively supporting the Board of Management.

Key duties and responsibilities:

  • Management of AFP Legacy office location and utilities
  • Establish and maintain filing systems
  • Maintain a procedures manual covering all aspects of operating the office of AFP Legacy
  • Data entry and management of financial records through MYOB and the AFP Legacy Database
  • Management of merchandise in relation to sales, stock control, volunteer management and data entry through MYOB software
  • Cash handling, banking, stock management (including stocktakes)
  • Management of annual scholarship programs
  • Policy development and review
  • Management of the AFP Legacy inbox, general enquiries, correspondence and mail
  • Preparing correspondence including letters, talking points and briefs
  • Preparing Board reports and management of meeting papers and agendas as required
  • Oversee the regular review and development of business plans
  • Management of AFP Legacy involvement with the National Secretariat of Police Legacies and involvement with National conferences
  • Represent the Board at forums/functions/presentations, where required
  • Liaison with Police Legacy counterparts in Australia
  • Provide support to the Board of Management
  • Support and assist the FLO and EMC as required
  • Work as part of a small team reporting to the Team Leader

A position description is attached.

How to apply

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