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Administration Assistant - Remote / Work from Home

Atlassian Foundation

Atlassian can hire people in any country where we have a legal entity, assuming candidates have eligible working rights and a sufficient timezone overlap with their team. As our offices re-open, Atlassians can choose to work remotely or return to an office, unless it’s necessary for the role to be performed in the office. Interviews and onboarding are conducted virtually, a part of being a distributed-first company.

With a sufficient timezone overlap with the team, we’re able to hire eligible candidates for this role from any location in Australia and/or New Zealand. If this sparks your interest, apply today and chat with our friendly Recruitment team further.

Do you want to be part of an incredible company and know that you’re making a difference every single day? Are you passionate about education for the world’s most disadvantaged young people, volunteering and business as a force for good? Our team has set big goals to see change within our lifetime. We can’t do it without you!

Working across the three streams of the Foundation (fondly named our Educate, Enlist and Energise pillars), you are the kind of person who anticipates problems even before anyone knows they exist. You have a strong drive to complete tasks and prioritise the most important things.

The Atlassian Foundation is looking for an Administrative Assistant to support the Foundation leadership team. In this role you’ll provide proactive administrative support to four individuals - Head of Foundation (HoF) and three Directors - in Australia and the USA with internal/external commitments. You’ll do your best work, to free them up to do theirs.

In this role, you'll get to:

  • Serve as HoF and each Director’s main point of contact to those outside of the organisation
  • Take initiative to bring things "from the back burner to the front burner" for leadership
  • Manage each Foundation leader’s inbox, prioritising the most important emails and actions
  • Coordinate scheduling (and oftentimes re-scheduling) of external/internal meetings and events with an understanding of team priorities, proactively managing sophisticated calendars
  • Provide general administrative support for meetings, including note-taking, supervising the completion of action items and key deliverables, and follow-up on outstanding items
  • When travel recommences, take charge of booking and travel management for all Foundation leaders, including booking all travel and hotels, directions, commuting time and ground transportation
  • Assist with various projects, including off-sites and presentations
  • Develop and nurture relationships with key operational partners, both internally and externally
  • Act as a trusted partner and advisor to Foundation leaders

On your first day, we'll expect you to have:

  • Excellent written communication skills, the ability to draft replies to emails on behalf of HoF and Directors
  • A ‘consider it done’ attitude and strong attention to detail
  • Experience specifically in administrative, coordinator, logistics or support roles
  • Outstanding organisational skills, with the ability to work both independently and collaboratively
  • Strong work ethic, coachable attitude and commitment to high standards
  • Energy and enthusiasm, with an aptitude for crafting a warm team culture and community by demonstrating patience under pressure
  • The ability to be comfortable with ambiguity and great excitement about innovation
  • Ability to manage multiple and often conflicting priorities
  • Strong Emotional Intelligence (EQ) and interpersonal skills

We'd love you to have:

  • High "Get Stuff Done" attitude and track record
  • Remote-working experience/proven track record to work independently, as well as in a team, demonstrating ownership and self-sufficiency for admin projects
  • The ability to wear many hats at one time
  • Some experience in using Atlassian products (but not required - we can teach you that)
  • The ability to build a good network within Atlassian (especially Atlassian Finance, HR, Legal, Senior Executive Assistants, etc.)

Most importantly, you are passionate about making a difference and supporting the implementation of the Foundation vision and strategy.

More about our Team:

The Atlassian Foundation has sixteen members from all over the world – Australia, USA, India and Philippines.

We believe we have a responsibility to tackle disadvantage both locally (the communities where we work) and globally. We also believe in the transformational power of both education and business as forces for good. Our strategy has three pillars:

“EDUCATE”

Our focus on education exists to help ensure young people (up to age 24) from low-income communities have the skills they need to thrive in the 21st century.

“ENLIST”

We bring out the best of business, by building the Pledge 1% movement.

“ENERGISE”

We create energy and reduce friction, so that every Atlassian can make the biggest difference in their local communities. To do this, we empower each Atlassian with five days per year of Foundation Time to volunteer and make an impact.

More about our benefits

Whether you work in an office or a distributed team, Atlassian is highly collaborative and yes, fun! To support you at work (and play) we offer some fantastic perks: ample time off to relax and recharge, flexible working options, five paid volunteer days a year for your favourite cause, an annual allowance to support your learning & growth, unique ShipIt days, a company paid trip after five years and lots more.

More about Atlassian

Creating software that empowers everyone from small startups to the who’s who of tech is why we’re here. We build tools like Jira, Confluence, Bitbucket, and Trello to help teams across the world become more nimble, creative, and aligned—collaboration is the heart of every product we dream of at Atlassian. From Amsterdam and Austin, to Sydney and San Francisco, we’re looking for people who want to write the future and who believe that we can accomplish so much more together than apart. At Atlassian, we’re committed to an environment where everyone has the autonomy and freedom to thrive, as well as the support of like-minded colleagues who are motivated by a common goal to: Unleash the potential of every team.

Additional Information

We believe that the unique contributions of all Atlassians is the driver of our success. To make sure that our products and culture continue to incorporate everyone's perspectives and experience we never discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status.

Atlassian is committed to providing reasonable accommodations to all individuals participating in the application and interview process, and while performing job functions. Please note that you will have the opportunity to request accommodations at each stage of the assessment process. To request accommodations before scheduling an interview, please reach out to atlassian-accommodations@atlassian.com using the subject line: Administration Assistant - Remote / Work from Home enquiry via EthicalJobs and someone will follow up shortly.

All your information will be kept confidential according to EEO guidelines.If your experience looks a little different from what we’ve identified and you think you can rock the role, we’d love to learn more about you.

Learn more about Atlassian’s culture, interviewing flow, and hiring process by checking out our Candidate Resource Hub.

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