• Responsible to: Fundraising Director
• Key relationships: Operations & Fundraising team, AYCC Staff, Accountant, AYCC Board Chair & Secretary, External Suppliers & Vendors
• Location: Flexible within Australia
• Employment Basis: Permanent part time, 0.8 FTE
• Pay Level: Starting salary of $85,120.36 (AYCC Level 3) pro rata, with opportunities for progression
• Start Date: late October 2024

About the Role

In this role, you’ll put your logistics and organisational skills, eye for detail and passion for supporting people into practice to build our movement for climate justice. The role will be an invaluable part of increasing the impact and reach of the AYCC and integral to ensuring we have the systems and processes needed in order to deliver high quality impact. This role will include supporting operations across the following areas: financial management, human resources, staff management and processes, governance, compliance and office management.

About AYCC

The AYCC is a non-profit, non-partisan organisation building a movement of young people leading solutions to the climate crisis. We are Australia’s largest youth-led organisation and one of the most effective organisations dedicated to tackling climate change, with hundreds volunteers nationally and more than 200,000 supporters. Our major program areas are:

• Campaigns to solve the climate crisis: We run bold campaigns to make sure Australia moves from fossil fuels to renewable energy as quickly as possible. We are currently focussed on holding back fossil fuel expansion through campaigns to stop the funding, social licence, and political support for climate-wrecking gas projects.
• Training & movement building: AYCC’s power comes from community organising and a network of grassroots action groups across the continent. Our movement is radically inclusive, equitable and accessible, and prides itself on its diversity and scale. We empower volunteers to take on meaningful leadership and responsibility while supporting each other to learn and grow. Each year hundreds of young people participate in our online, in-school and in-person training programs to build their skills and confidence to take action on climate change.

Key Responsibilities

• Finances - ensure smooth financial management of the organisation by: liaising with our financial team and project managers to manage our budgets; attending monthly accounting and forecast review (with accountants); creating solutions to improve our finance processes; undertaking banking and finance-related administrative tasks.
• Governance & Compliance - making sure AYCC is compliant with all relevant laws & requirements by: drafting and submitting reports to governing bodies (e.g. ACNC); maintaining and updating licences and insurances; project management of AYCC’s AGM; other actions to ensure organisational compliance with laws and regulations.
• Human Resources - helping ensure AYCC is an effective and supportive workplace by: implementing our HR policies and procedures; drafting new policies & procedures that contribute to an equitable & effective workplace; implementing AYCC’s Enterprise Bargaining Agreement entitlements; inducting new staff to the AYCC team; supporting the recruitment process for new staff & advise on best-practice recruitment; project managing team-wide feedback processes.
• Risk Management - developing & implementing processes to ensure Workplace Health and Safety; assisting team leads & new staff in understanding AYCC’s risk management processes; implementing actions to manage risks for our staff and organisation (this could include staff training, resource creation or research).
• Office Management - ensuring we have a healthy and effective work environment by: overseeing administration and payments for AYCC office / co-working spaces; coordinating and purchasing relevant furniture and supplies; responding to staff requests relating to AYCC office spaces; project managing any office transitions; serving as the primary point of contact for landlords / co-tenants, and coordinating the development of new leases or agreements.
• Assisting with additional whole-organisation priorities as needed, such as fundraising projects, campaign events and actions in solidarity with First Nations movements.

Your Core Skills and Attributes

We’re a youth organisation, so we don’t expect you to be an expert at everything. Even if you don’t fit all the attributes below, but are keen to learn, you should apply!

• You’re passionate about climate justice and empowering young people to take collective action.
• You’re a fast learner who works effectively with autonomy and accountability; self-motivated and able to demonstrate initiative.
• You’re highly organised, with a proven ability to juggle multiple priorities, effective time management skills and strong attention to detail.
• You have strong written and verbal communications skills.
• You have experience in project management or project support.
• You’re a team player and prioritise our shared purpose.
• You value giving and receiving feedback.
• You have a commitment to equity and justice, and have experience working as part of or in solidarity with traditionally marginalised communities.
• You have, or are eligible to apply for a professional Working With Children Check - plus experience or a commitment to learning in regards to national child safety protocols.

It would be a bonus if you have experience in one or more of the following areas:

• You have experience in implementing financial processes or budget management.
• You are familiar with organisational governance and compliance requirements.
• You have experience with risk management.
• You have experience in report and policy writing.

Travel and Hours

From time to time, you may be required to travel to perform the duties of the position without any additional remuneration. Your travel expenses will be covered. You’ll be able to take advantage of AYCC’s flexible and remote working policies, though you may be required to work outside of ordinary hours during key moments or events.

Why work for us?

• We’re a team of like-minded, passionate, hard-working & fun young people
• We provide flexible working hours, & the opportunity to regularly work from home
• As one of the first youth-led organisations to implement an Enterprise Bargaining Agreement, we offer competitive salaries in line with the SCHADS Award and a range of benefits for staff. This includes access to various types of leave such as; Cultural & Religious leave, Primary & Secondary Carer Parental leave, Compassionate leave, Gender Affirmation Leave, Climate Disaster Leave, Study Leave and Domestic / Family Violence leave.
• You can access our Employee Assistance Program (EAP) and wellbeing allowance.
• We provide a dedicated budget for your own professional development opportunities towards your career goals.
• You’ll have rewarding opportunities to mentor young leaders across the country to become lifelong change-makers in the climate justice movement.

For a confidential discussion regarding the position, you can contact AYCC’s Fundraising Director James Atkinson via [email protected] using the subject line: Operations & Finance Manager - Flexible Location Within Australia enquiry via EthicalJobs.

Aboriginal and Torres Strait Islander young people, young people of colour, people with disability & LGBTIQ+ young people are strongly encouraged to apply. We value passion, talent and lived experiences over formal qualifications.

A Positions Description is attached.