Beyond Blue’s vision is that all people in Australia achieve their best possible mental health.

Our mission is to work with the community to improve mental health and prevent suicide.

We aim to achieve this by:

• Promoting mental health and wellbeing
• Being a trusted source of information, advice and support
• Working together to prevent suicide.

Beyond Blue’s values are Collaboration, Respect, Enthusiasm, Excellence, Innovation and Integrity.

The Project Officer is required to support the project management and coordination of the various programs of work, including our Big Blue Door.

Reporting to the Project and Process Delivery Manager, and liaising closely with the Project Managers, the Project Officer, will assist the management of the commercial and finance requirements of the projects including budget tracking, task management, project status reporting and documentation, liaison with key business areas including procurement, finance, change management, vendor management and various other Beyond Blue teams impacted by Project Implementation. This role is responsible for management of key project workflows.

Key Accountabilities

• Purchase order management – keeping track of invoices against POs
• Reviewing project financial tracking reports – supporting the CRM Finance team representative
• Meeting schedule management including meeting requests, setup of meeting rooms, organisation of participant materials and organising video conference access where required
• Meeting support including drafting of agenda, minutes, and management of action registers
• Preparation of presentations, meeting papers, briefing notes, agenda for meetings and detailed minutes
• Task tracking – supporting the PM on identifying outstanding tasks
• Managing reporting of issues, risks and change requests for the Project in SharePoint
• Change Request workflow management
• Managing deliverable review & approval process and storing approved deliverables
• Supporting the Project Manager in project procurement and resourcing processes
• Supporting the Project Manager in project status reporting
• Communicating with vendors and service providers in task and deliverable management to support timely delivery of the project
• Documentation of Project tasks
• Internal stakeholder management regarding project tasks and requirements
• Coordinating executive involvement on key project tasks.

Qualifications and key selection criteria

Essential

• Effective communication skills
• Desire to work in a collaborative environment
• Attention to detail
• Administration support experience
• Medium-advanced skills in Microsoft Word, Outlook and PowerPoint, Excel, JIRA and Confluence.

Beyond Blue is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender identity, sexual orientation, disability or age. We strongly encourage people from all cultural backgrounds to apply, including Aboriginal and Torres Strait Islander people.

Applicants are encouraged to view the Beyond Blue Innovate Reconciliation Action Plan 2020-2022.

To apply click Apply Now. Applications should include a current CV with a cover letter that addresses why you would consider yourself to be a cultural addition to Beyond Blue and how your skills and experience would be attributes to the position. For detailed information about this position including the closing date, please refer to the position description. Preferred candidates will be required to undertake pre-employment screening, including a National Police Check and where required a Working With Children Check.

NOTE: Short-listing of candidates will commence prior to the closure of this role, so please do not delay submitting your application.