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Facilities Administration Officer

Brotherhood of St Laurence

We’re looking for a professional Facilities Administration Officer with relevant experience to start in January or February 2022, who wants to join our 2,000+ team of staff and volunteers to make a difference on a 12 months maximum term full-time basis with potential to extend, working 38 hours per week based in Fitzroy.

The Brotherhood of St Laurence (BSL) has a clear vision – an Australia free of poverty.

For almost 90 years, we have worked with policy makers and the community for systemic change that will prevent and alleviate poverty in Australia.

We are passionate about the work we do.

We strive to create change that lasts for a more compassionate and just society - a society in which we can all fully participate in social, civic and economic life with the dignity and respect we all deserve.

THE ROLE

This role is responsible supporting the Facilities & Assets team by undertaking a range of property related administration tasks, and for assisting in the coordination of repairs and maintenance of facilities (due to breakdown, fair wear and tear, and end of lifecycle). This role also ensures that activities are actioned to support the team in a timely manner.

  • Review and code monthly property rental and outgoing invoices for accuracy
  • Code maintenance contractor invoices in preparation for approval
  • Maintain the contractor Due-Diligence records so that records are current
  • Ensure the Facilities System Database (‘Upkeep’) records are actioned and work flowed from commencement to completion within acceptable time frame, including communications with contractors, and recoding progress updates
  • In consultation with your manager, obtain pricing and approval to undertake works
  • In consultation with your manager, assign compliant contractors and issue work-orders to undertake facility services activities

The first term of engagement is 1 year with a potential to extend.

Salary will be in the range of $64,624.42 - $69,287.36 per annum, based on skills and experience plus superannuation.

WHAT WE ARE LOOKING FOR

Passion for supporting the mission of BSL, and delivering excellence in your role, are just the start.

To be considered for the role and be successful in it, we’re looking for someone who has the following key skills and experiences:

  • Strong attention to detail, able to interpret, record, and report accurate
  • Be meticulous in following instruction and delivering premium quality on all assigned tasks
  • Understand dependencies and impacts of assigned tasks
  • Able to prioritise tasks and deliver outcomes within due and acceptable time-frames
  • Well developed interpersonal and communication skills with the ability to build effective relationships, tailor language to suit the audience, and converse in a meaningful way with people of diversity
  • Capability to understand and adapt processes to best practice methods considering OHS
  • Intermediate level in Microsoft Software Applications

BENEFITS

  • Extensive salary packaging options to reduce amount of tax you pay
  • Career development opportunities
  • Leave loading of 17.5%
  • Flexible working arrangements
  • Employee Assistance Program

CULTURE

BSL employees enjoy a range of flexible work options and other attractive benefits. Recognising that there is no ‘one size fits all’ pattern of work–life balance, the organisation endeavours to provide options to suit the needs of all staff.

If this looks like a role that’s right for you, APPLY NOW or contact Melinda Illevold on Melinda.Illevold@bsl.org.au, using the subject line: Facilities Administration Officer enquiry via EthicalJobs for a confidential discussion.

To view the position description, please click here

The Brotherhood of St Laurence adheres to Government mandates in relation to COVID-19 

We are an EEO and understand the importance of diversity and inclusion. We recognise that everyone has the right to an equitable, safe and productive environment and to be treated with dignity and respect.  We welcome applications from all people regardless of age, gender, ethnicity, cultural background, disability or sexual orientation. Aboriginal and Torres Strait Islander people are encouraged to apply.

Successful applicants will be subject to pre-employment checks including criminal history and working with children. Recruitment decisions are based on the key inherent needs and requirements of each role, and candidates are selected based on their unique strengths and characteristics.  Applicants must have proof of working rights in Australia.

How to apply

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