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Executive Support Officer

Carers WA

About Carers WA

Carers WA is the peak body representing the needs and interests of carers in Western Australia and is part of a national network of Carers Associations providing a range of support services, supporting Carers across Western Australia. Carers provide unpaid care and support to family members and friends who have disability, mental illness, a chronic condition, terminal illness, an alcohol or other drug issue or who are frail aged.

About The Opportunity

This is a very diverse opportunity for a highly motivated and diligent Executive Support Officer to step into a role that will see them be an integral member of day-to-day support operations across the business.

Reporting to the Head of Corporate Services, our successful candidate will support the Executive Management Team, the Carers WA Board and the wider Corporate Services team (including ICT, WHS and Human Resources) in varied aspects of meeting and event coordination, minute taking, building and record management, as well as playing a key role in the onboarding process for new staff.

This is a true support role that will see you gain exposure to all aspects of the Corporate Team’s service delivery. This opportunity is ideal if you are looking to step into a role that will see you work closely with stakeholders across the business, for this reason, it is essential that our successful candidate be able to build and maintain positive rapport and possess a “can-do” approach to their work.

Duties and Responsibilities include, but are not limited to:

  • Provide board meeting support to the CEO, Executive Team and Board members, including taking minutes, coordinating meeting set-up and following up on all assigned action items as deadlines approach
  • Scheduling, managing, and recording the minutes of monthly Staff Meetings
  • Maintaining and updating organisation and Board records
  • Scheduling, managing, and recording the minutes of monthly Staff Meetings
  • Provide support to the wider Corporate Services team, including assistance in new-starter and IT set-up requirements, supporting facility maintenance and WH&S procedures
  • Assist and support the planning of corporate events including wellness activities, Annual General Meetings and training events

To be successful in this role, you will:

  • Have a demonstrated background in providing support at the executive level, including the ability to confidently complete meeting minutes and notes to a high-standard
  • Hold 2-3 years prior experience within a general administration or office coordination role
  • Have a high-attention to detail and ability to really push work across the line
  • Have the ability to work on several projects simultaneously to tight deadlines, and prioritise your own workload accordingly
  • Excellent interpersonal, verbal and written communication skills with the ability to work and interact with a wide range of stakeholder across the business
  • Have excellent computer skills, Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping

Please note: Only shortlisted applicants will be contacted for an interview.

Applications must include a covering letter addressing the selection criteria, Curriculum Vitae and contact details of two professional referees. Applications can be submitted online via clicking Apply Now.

Carers WA reserve the right to begin the recruitment process and withdraw the position prior to the close date/time.

Carers WA supports a zero-harm workplace culture to all internal and external stakeholders.

Carers WA strives for diversity, inclusion, and equality of our community. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation, or abilities to apply.

Carers WA is a Carer Friendly Workplace.

To learn more about working with Carers WA, we encourage you to visit our website.

How to apply

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