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Divisional Administrator

Cancer Council NSW

About Cancer Council NSW

Cancer Council NSW is a community funded and focused not for profit. We are the largest cancer charity in NSW and our point of difference is that we work across every area of every cancer, from research right through to support.

Cancer Council NSW is an inclusive place to volunteer and work. We embrace diversity, celebrate our differences, and inspire each person to be their authentic self at work. As we strive to represent the communities we serve, we welcome and actively encourage applications from Aboriginal and Torres Strait Islander people and other diverse groups.

About the team

This role sits within the Community Engagement division, who work at a local level to form sustainable relationships to ensure Cancer Council NSW have a visible and relevant presence in community and can effectively respond to our communities’ insights and needs.

Based primarily in our Woolloomooloo office the role works collaboratively with the stakeholders in the division to support its community engagement outcomes.

About the role

The Divisional Administrator role is primarily responsible for providing high quality administrative, office and project support to the Divisional Leadership Team (including Director) to ensure effective and efficient operations within the CE Division.

Some of the key responsibilities of this role are:

  • Providing administrative and logistics support for divisional meetings, events, projects and workshops as required; including agenda preparation, minutes, venue hire and catering.
  • Diary management and advanced level administrative support to the divisional leadership team including word processing, document preparation, PowerPoint presentations, spreadsheet and database maintenance
  • Managing the financial processes, payment of accounts and purchase card processes for the divisional leadership team.
  • Coordinating cross-divisional compliance and reporting e.g. credit card compliance work with the Finance team.
  • Undertaking a range of support tasks and activities as directed to contribute to the achievement of divisional objectives, including staff and volunteer engagement.
  • Booking travel and accommodation for team members as and when required.
  • Responding to telephone enquiries and correspondence on behalf of the Director as needed.

About You

  • Demonstrated relevant experience working in a similar role.
  • Experience in diary management and dealing with highly confidential and sensitive information.
  • Effective communication skills (both written and oral) to support interactions with internal and external stakeholders.
  • Excellent attention to detail and organisational skills.
  • Demonstrated success in using the MS Office Suite (including SharePoint).
  • Ability to manage conflicting priorities and meet strict deadlines.
  • Ability to compile information and reports as needed to support decision making.
  • Ability to work autonomously and without supervision.
  • Enthusiastic and highly motivated team player with a focus on action and implementation.
  • Ability to work with dispersed teams via email, video conference and phone, in addition to face-to-face interactions.

About the Benefits

  • Work for purpose and know that your work fosters an engaged, diverse and culturally aware organisation.
  • Access to flexible work arrangements including a balanced approach to WFH and office.
  • Generous salary packaging options that can increase your take home pay by paying certain expenses using pre-tax dollars up to $15,900 a year.
  • Additional performance-based leave available.
  • Discounts available for everyday expenses such as private health, retail and fitness.
  • Recognised for Voice Project's 2021 “Best Workplace” Award.

If you require any adjustments to submit your application, please get in touch with us at [email protected] using the subject line: Divisional Administrator enquiry via EthicalJobs.

To submit your application, click Apply Now

How to apply

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