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Admin and Operations Coordinator - Flexible Location

Change the Record Coalition
  • Employment Status: Part or full time, 24 month fixed term contract with the prospect of ongoing contract.
  • Salary: $65,000 - $75,000 per annum (depending on experience), plus superannuation
  • Location: Any location if candidates is prepared to work from home, otherwise Sydney, Melbourne or Adelaide (office space available, Covid-19 restrictions permitting)
  • Reporting to: Executive Officer

ABOUT US

Change the Record is Australia’s only national Aboriginal led justice coalition of Aboriginal peak bodies and non-Aboriginal allies. We work to end the incarceration of, and family violence against Aboriginal and Torres Strait Islander people. Everything we do is strength-based, culturally focused and grounded in Aboriginal and Torres Strait Islander self-determination.

Our vision is an Australia in which Aboriginal and Torres Strait Islander people are self-determined, strong in culture and thriving in communities.

We want to see governments closing rather than opening prisons, supporting and investing in Aboriginal-led solutions and holistic approaches, and being held accountable for injustices.

We want to see communities get real justice from systems or processes which are fair and Aboriginal-led; individuals and systems are free from racism, discrimination, family violence and systemic inequality.

CORE RESPONSIBILITIES AND DUTIES:

You will work closely with the Change the Record Executive Officer to manage the administrative and operational responsibilities for the organisation.

Our organisation has grown rapidly and so have our operational and administrative needs. An ideal candidate for this role is super organised, self-motivated, loves creating and maintaining systems and can manage multiple tasks and priorities at any given time.

You are passionate and committed to achieving real justice for Aboriginal and Torres Strait Islander people, and are enthusiastic about working in a small team to achieve real change.

Working in a small team, under the supervision of the Executive Officer, you will:

  • Send and receive all correspondence to and from members of parliament on behalf of Change the Record Co-Chairs and Executive Officer
  • Schedule and manage meetings on behalf of Change the Record Co-Chairs and Executive Officer particularly with respect to parliamentary appointments and speaking obligations
  • Respond to queries, unsubscribe requests and donor issues that Change the Record receives through its website and online channels
  • Manage the (virtual) office logistic needs
  • Event coordination and logistics management as required

This position description outlines the proposed duties and responsibilities of the position. These will be reviewed on a regular basis with the position holder and are subject to change according to the needs and priorities of the Change the Record Campaign. Change the Record is committed to investing in our team to grow the future leaders of our organisation and movement. We are committed to professional development and to working with you to identify your professional goals and aspirations and working towards achieving them.

ESSENTIAL SELECTION CRITERIA:

The successful candidate should be able to demonstrate their ability to meet the following criteria:

  • Highly organised and strong time management skills
  • Able to engage in respectful communication and engagement with Aboriginal and Torres Strait Islander people, organisations, communities
  • Experience managing diaries and calendars of multiple stakeholders
  • Able to take initiative and execute tasks with remote supervision
  • Proficient in Microsoft Office, particularly word, excel and outlook
  • Familiar with project management tools e.g. Asana

How to apply

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