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Coordinator - Administration and Records Management

Department of Justice and Community Safety

About us

The Office of the Public Advocate (OPA) is an independent statutory agency that aims to protect the rights and enhance the position of people with disabilities in Victoria.

This newly created position will lead the Administration and Records Management team which is responsible for how records relating to OPA's core business and administration are created, managed, accessed and retained securely for as long as needed to meet regulatory and business requirements and stakeholder and community expectations.

The role will have responsibility for the supervision and development of a small administrative team, which includes the reception and mail functions. This position will be also responsible for:

  • the delivery of training to OPA staff to ensure they understand their obligations and responsibilities in terms of record management
  • implementation of the Victorian Protective Data Security Standards (VPDSS).

About the role

Some of the key accountabilities for the role include:

  • Manage how records relating to OPA's core business and administration are created, accessed and retained securely for as long as needed to meet regulatory and business requirements
  • Lead the implementation of the Victorian Protective Data Security Standards for OPA
  • Provide leadership and support to a small team of administration and reception staff
  • Monitor the performance of administration and reception staff, including assessment of individual competency and provision of feedback
  • Design, develop and deliver a communication and training plan for records management for OPA staff as required

About you

As our ideal candidate you will possess:

  • Expertise in the management of the information and records management
  • Experience managing a small team
  • Design and delivery of subject based training
  • Knowledge of the Victorian Protective Data Security Standards Detail the key 1 to 4 skills and experience required for the role
  • Ability to build a supportive and cooperative team environment whilst engaging other teams to share information in order to understand or respond to issues
  • Ability to accept changed priorities without undue discomfort and respond quickly to changes.

IMPORTANT INFORMATION:

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).

Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:

  1. COVID-19 digital certificate (available via your myGov account)
  2. Your immunisation history statement (available via your myGov account) or
  3. A letter from the GP who vaccinated you.

Please click Apply Now to apply. Applications should include a resume and covering letter. Applicants are required to address Key Selection Criteria as part of application.

Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

For more information on the accountabilities and key selection criteria for the role, please refer to the attached position description.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

How to apply

This job ad has now expired, and applications are no longer being accepted.

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