• 0.6 FTE (flexible hours/days)
• Hybrid work environment - 1-2 days in the office, with views of Milsons Point, close to transport and the CBD

ABOUT THE FOUNDATION AND THE CAMPAIGN

Dry July Foundation (Foundation) is the registered charity behind the Dry July campaign and since the first campaign in 2008, has raised over $90 million to help improve the comfort, care, and well-being of people affected by cancer across Australia.

Dry July is recognised as a leader in peer-to-peer (P2P) digital fundraising and has continued to leverage its brand and digital innovation to deliver a low-cost fundraising campaign, that engages tens of thousands of participants and donors each year.

The Foundation distributes funding to beneficiaries across Australia including some of Australia’s top cancer organisations.

Purpose and objectives of the role

The role requires a person with excellent communication and organisational skills and attention to detail who will help support the Dry July Foundation with a timely, accurate, and engaged approach to its work.

The Foundation has a small team. However, the ATO and ACNC classify it as a large charity, and it operates Australia-wide from its Sydney base. The resulting legislative, regulatory, and compliance environment requires a mature and experienced person. Whilst not individually difficult, all requirements must be accurately completed to ensure the reputation and efficient operation of the Foundation.

General Requirements

• Minimum seven years’ experience as a bookkeeper (preferred)
• TAFE or higher education (preferred)
• Understanding the requirements of a customer service role (preferred)
• Charitable background/knowledge/passion (advantageous)
• Strong Word, Excel and Outlook skills
• Experience with online accounting, accrual of expenses and allocating to the correct accounting period. The Foundation uses Xero as its accounting system
• Processing of ATO returns, BAS, IAS, and SGL returns. Administration of payroll function for five staff
• Ability to multi-task and manage expectations
• Enthusiastic and engaged with a "can do" attitude!

Job Specific Requirements

Bookkeeping

• Processing and payment of invoices and periodic payments
• Invoicing as required and follow-up of payments
• Liaison with outsourced accountants to reallocate services they offer in conjunction with the CS
• Delivery of reports and documents required for the audit of the Foundation
• Returns to ACNC, state fundraising authorities where required
• Development and reporting on annual budget as directed by CS
• Reconciling credit card expenditures
• Administration of payment portals and their application in paying creditors such as Meta

Administration

• Administration of insurance processes, including workers' compensation returns, proposals, claims, lodgement and payment of premiums
• Administration of structure and rules of the Foundation archiving system, currently Box.com
• Liaison with BPM and CEO on administrating the deeds and obligations of Foundation beneficiaries
• Ensure major supplier agreements and payment terms are filed and invoicing paid once due if on a periodic basis
• In conjunction with the CS, ensure that all legal documents are reviewed at least annually and are in place where required for each campaign. Maintain a suite of standard documents, such as Confidentiality agreements and stand-still notices on the use of Dry July trademarks
• Payment gateway administration. Over 97% of all donations are currently received via online payment portals using PayPal, Apple or Google pay
• Support the office to run smoothly as required

If you have any questions, please email us at [email protected] using the subject line: Bookkeeping and Administrative Support enquiry via EthicalJobs.

There is no closing date for this role, all applications will be reviewed as they are received, and successful applicants will be contacted.

A position description is attached.