• Reporting To: Assistant State Secretary
• Location: 200 Arden Street, North Melbourne
• Tenure: Maternity Leave Contract (12-18 Months)
• Career Level: Intermediate
• Hours: 0.6 FTE
• $115,000 - $129,999 plus 13.5% Super (pro rata)

Context

The ETU (Victorian Branch) is a diverse and inclusive craft-based Union committed to supporting its members with a proud history going back over 120 years. It is a trusted and respected organisation that puts its members first. In addition to its focus on representing and achieving the best wages and conditions for electrical workers, it works to ensure safe workplaces, to protect the trade and to enhance employment and training opportunities for all members.

Role

This role is responsible for assisting the Finance Manager in all areas of managing the finance function. Specific responsibilities include:

• Maintenance and reconciliation of general ledger accounts
• Processing of invoices and payments
• Processing of receipts
• Processing of payroll
• Preparation and lodgement of Business Activity Statements and FBT Returns
• Assisting in the preparation of management and statutory reports
• Providing support to the internal and external audit programs and to continuously improving the ETU’s accounting and control environment

Significant Working Relationships

Internal:

• Finance Manager
• Assistant State Secretary
• Leadership Team
• All Staff and Organisers

External:

• Auditors (Internal and external)
• Investment Advisors
• Financial Service Providers

Responsibilities and Duties

Accounting:

• Maintenance and reconciliation of general ledger accounts
• Processing of invoices and payments (ETU use ProSpend for all invoices and expenses)
• Processing of receipts
• Processing of payroll
• Processing of member payment batches

Financial Reporting:

• Provide support and assistance to the Finance Manager in the preparation of management statutory and regulatory accounting and financial reports.
• Assist the Finance Manager in preparing the annual Budget and in monitoring performance of Budget vs Actuals.

Internal Control:

• Document, maintain and continuously improve accounting and control procedures.
• Assist the Finance Manager with the external and internal audit programs and implementation of audit findings as required.
• Assist the Finance Manager to enhance financial systems, processes and practices through continuous improvement and innovation.

Other:

• Prepare and lodge Business Activity Statements
• Prepare information for FBT Returns
• Manage ETU credit cards including organising authorisation of expenditure,
• Manage motor vehicle administration consistent with the ETU’s Motor Vehicle Policy.
• Undertake other duties as requested.
• Act as primary backup to the Finance Manager when required.
• Perform duties in a manner that ensures peoples’ health, wellbeing and safety.
• Identify and communicate key risks, ensure that risk management processes are followed and that risk management is embedded in the processes for which the position is responsible.
• Ad hoc project work to improve/streamline finance functions and duties.

Qualifications, Experience and Capabilities

Qualifications Essential / Desirable:

• Tertiary qualifications in Accounting – Essential
• Professional membership with CPA/CA or equivalent - Essential

Experience / Knowledge and Skills:

Accounting:

• Five years + experience in management or statutory accounting and reporting.
• Experience or understanding of accounts payable, accounts receivable and payroll functions.
• Knowledge of financial governance and control practices and requirements.

Financial Systems:

• Excellent working knowledge of MYOB or similar accounting system.
• Excellent working knowledge of Excel (Medium/Advanced Skills). Experience with Power BI would be highly regarded

Attributes / Behaviours

Written Communication

• Prepares briefs, letters, emails and reports using clear, concise and grammatically correct language.

Verbal Communication

• Expresses views constructively and diplomatically.
• Conveys ideas and information clearly.
• Sees things from others’ point of view and confirms understanding.

Attention to Detail

• High degree of accuracy and attention to detail.
• Carefully monitors the details and quality of work.

Planning and Prioritising

• Self-starter who is not afraid to take initiative.
• Ability to work under pressure and to deliver to tight deadlines.
• Identifies critical activities and operates accordingly, reviewing and adjusting as required.
• Develops and implements systems and procedures to guide work and track progress.

Relationship Building

• Strong team player.
• Builds and maintains good working relationships with people at all levels, internally and externally.
• Builds trust through consistent actions, values and communication.

How to Apply

Please submit your CV alongside a cover letter outlining your background and experience in relation to the position. Please apply via the "Apply Now" button.

Only shortlisted candidates will be interviewed, and appointment is conditional upon a successful reference check and a probationary period.