• Join a renowned not-for-profit organisation with a leading charity brand
• Unique opportunity to join our Gifts in Wills team
• Position may be based in Sydney (Chatswood/St Leonards) or Melbourne (Kew)

Guide Dogs is the leading Australian provider of guide dogs and orientation and mobility services for people with sight loss. We are a trusted, long-standing and well recognised charity.

As a passionate and self-motivated Estates Administrator, you will hold a fundamentally important role in the Fundraising Centre of Excellence team administering a multi-million dollar estates portfolio for Guide Dogs NSW/ACT and Guide Dogs Victoria. This key role is responsible for administering estates from notification to final distribution of assets, including communication and follow up with solicitors, executors, family and internal stakeholders. Responsibilities also include maintaining a thorough audit trail, projecting future bequest income and facilitating the bequest recognition program.

A little more information on some of the things you will be doing, but not limited to:

• Administering an estates portfolio in excess of 150 estates including the daily processing and receipting of bequest payments (cheque, EFT, shares).
• Drafting and preparing affidavits and deeds for execution as required.
• Liaising with solicitors and executors to obtain relevant documentation and charitable co-beneficiaries to facilitate timely distribution.
• Coordinating bequest recognition including naming rights, honour walls and recognition in the garden of remembrance at the Guide Dogs Centre.
• Participating in events as required.
• Living the organisational values in all your actions and interactions.

About you:

You have legal, administration or estates administration experience. You are a self-starter who is highly organised, flexible and results driven. You possess strong interpersonal and communication skills, both written and verbal, to establish and manage relationships with a variety of stakeholders. You have tact and you understand the importance of maintaining confidentiality. You have high attention to detail and accuracy, and a strong aptitude in MS Office and in using CRM systems. Ideally you have relevant tertiary qualifications, good negotiation skills, you seek to continuously improve processes, and you have previous experience in the not-for-profit sector.

Why work with us?

You’ll be working in arguably one of the largest Gifts in Wills teams in the country. We are values led and a place where everyone is welcome – an organisation that believes that a creative and productive workplace depends on having a diverse range of experiences, perspectives and abilities. Your colleagues and peers all understand their part in our mission - to empower people with vision loss because everyone has the right to live an independent life of their choosing.

For further information on this position, please click Apply Now to view the position description.

Please be advised that the successful candidate in this position will be required to complete a National Criminal History Check.

Guide Dogs NSW/ACT is proud to be an inclusive workplace that reflects our clients and the broader community. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We offer equal employment opportunity regardless of your gender or gender identity, disability, race, religion, sexual orientation, age, marital or domestic status, carer status, or political opinion.

We strongly encourage applications from people with vision impairment or blindness.

If you require an adjustment within the recruitment process, please contact [email protected] using the subject line: Estates Administrator enquiry via EthicalJobs to inform us of your preferred method of communication.