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Executive Assistant

Hope Street Youth and Family Services

About Us

Hope Street Youth and Family Services Ltd ("Hope Street") has over 40 years of experience delivering specialist services to young people and their families experiencing, or at risk of, homelessness.

We have a vision to live in a society where all young people and young families have a safe place to call home. If you would like to play a part in ending youth homelessness, join our team of passionate people making a difference in the lives of young people and young families.

We are a multidisciplinary team committed to the delivery of responsive and comprehensive services to young people and our communities. Our values are Fairness, Collaboration, Social Justice, Integrity, Diversity, and Hope.

ABOUT THE ROLE

We are seeking a hands-on executive office administrator with a high level of professionalism to be the Executive Assistant to the CEO. You will be the CEO’s 1:1 secretarial support person and an integral business administrative support for various functions across the organisation.

Your day-to-day responsibilities will include but won’t be limited to:

  • coordinating various administrative tasks including diary management, scheduling appointments, minute taking for meetings, following up action items/lists, research and preparing documentation, reports and communications on behalf of the CEO.
  • work collaboratively with internal and external stakeholders on varying administrative tasks including scheduling, preparation and follow up of various business activities.
  • coordinating and providing administrative and logistical support for events and work activities such as CEO meetings and presentations, the Annual General Meeting (AGM), program launches, and organisation/employee celebrations and preparing offerings as required.
  • coordinating and managing the centralised processes of office equipment and supplies for the corporate office and all program sites.
  • managing and directing incoming communicators appropriately.

This is an excellent opportunity to support a busy, driven and advocating CEO and a purpose-driven community organisation that achieves quality outcomes for young people.

Please refer to the attached Position Description for more information about the role.

ABOUT YOU

You have demonstrated experience in supporting a CEO or an executive assistant, secretary, or personal assistant within the housing, homelessness and/or community not-for-profit sector.

You have a formal qualification in Business Administration or other related qualification, and you enjoy the challenge of competing demands, direct instructions and minimal supervision.

You pride yourself on excellent organisational and time management skills and are flexible and mature to manage priorities, timeframes, competing instructions and deliver outcomes as specified.

You are experienced at maintaining confidentiality and demonstrating a high level of professionalism in all areas of work and interactions with stakeholders at all levels.

You have great attention to detail, excellent communication skills and are proficient in Microsoft Office applications.

WE CAN OFFER YOU

  • Permanent Part time - 4 days (30.4 hours) per week between the hours of 8 am – 6 pm on-site.
  • Varying work within medium NFP business and a small, professional corporate team.
  • Corporate team based in Brunswick Town Hall - a historic building in the heart of Brunswick’s diverse community and urban cafes
  • NFP salary packaging up to $18,450 of your salary tax free
  • Close proximity to all Public Transport or park on the street and walk 7-10 minutes

ENQUIRIES

If you have any questions about this role, please contact our People and Culture department careers@hopest.org using the subject line: Executive Assistant enquiry via EthicalJobs.

If your experience looks a little different to what we have identified but you have relevant skills, please get in touch with us.

Additional Information

Please let us know if you require workplace modifications so that we can discuss your needs and the modifications that can be made to the recruitment process and the position.

At Hope Street we have an inclusive culture where our employees' unique contributions are celebrated. We strive to reflect our community and strongly encourage candidates from a diverse range of racial, social, cultural, gender and disability backgrounds. We strongly encourage Aboriginal and Torres Strait Islander people to apply.

Hope Street is a child safe organisation and we are committed to ensuring the safety and wellbeing of children. To ensure the highest standards of protection for children, employment at Hope Street is subject to a range of screening requirements which includes satisfactory Police Checks (National and International) and a Working With Children Check.

Please note: evidence of the COVID-19 vaccination is a requirement of employment at Hope Street.

How to apply

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