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Team Coordinator

Jesuit Mission
  • A diverse and busy administration role working with a small and passionate team
  • Opportunity to join a growing international relief and development NFP
  • Full time role in convenient North Sydney location

About Jesuit Mission

Established in 1951, Jesuit Mission is the international relief and development organisation of the Australian Jesuits. We work with local Jesuit organisations across Asia and Africa who walk with and empower the most poor and vulnerable communities to live full and free lives, through participation in community development and humanitarian relief programs such as education, health, water and sanitation, livelihoods and sustainable agriculture.

About the role

The Team Coordinator provides administrative support to the team and ensures efficient running of the Jesuit Mission Office. The role also provides specific assistance to the CEO and Board.

This is a varied and dynamic role, with the opportunity to become an integral member of our friendly and passionate team:

  • Provide a welcoming telephone and office reception, and drive office management functions including mail, stationery, contact lists and team meetings
  • Provide administrative support across finance, fundraising, events and programs
  • Provide executive assistant support to the CEO including diary management
  • Assist with accounts payable and credit card reconciliations
  • Provide support to Board and Board committees including meeting schedules, coordination of board papers, minutes and correspondence
  • Coordinate office volunteer program including onboarding, scheduling and stewardship
  • Process donations, update supporter records and serve as back up to Supporter Care function in peak periods and holidays
  • Prepare detailed interstate and overseas travel arrangements including flights, accommodation, visas and transfers
  • Assist with events as required, including coordination of small events such as Parish Appeals

Essential Criteria

  • Previous experience in an administrative role
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook, SharePoint)
  • Strong interpersonal skills including the ability to build and maintain relationships at all levels whilst maintaining strict confidentiality
  • Strong administrative skills across diary management, travel arrangements, meeting organisation and experience in preparing and formatting documents and presentations
  • Proven ability to prioritise, work to deadlines and juggle tasks within a busy environment
  • Strong attention to detail and commitment to high quality, timely and accurate output
  • Excellent written and oral communications skills
  • Exposure to accounting, CRM, telephone systems, and the ability to learn new systems

 For more information, contact Carlene Albronda on (02) 8918 4135.

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