About The Joondalup Family Centre Inc:
Joondalup Family Centre (JFC) is a not for profit organisation, funded by the Department of Communities, offers a range of activities to the people of Joondalup and surrounding areas. It is our aim to provide a variety of programs and services to meet the needs of local families, community organisations and other stakeholders.
The objects of the Joondalup Family Centre are to reconnect people and build a diverse, cohesive community that grows together, by providing place, connection, inspiration, opportunity and support.
Reporting Relationship:
Position reports to the Centre Manager.
Supervisory Responsibilities:
No supervisory responsibilities.
Primary Responsibilities of this position:
- To be responsible for the day to day administration of the centre
- Coordinate and administrate user group bookings, invoicing and collection of monies and banking
- Prepare Annual Report in consultation with Centre Manager
- Deal with queries in relation to programs and services at centre
- Deal with suppliers and make purchases where necessary and arrange maintenance when required
- Prepare Centre newsletter and distribute to all users by week 5 of each term
- Update Social Media platforms on a weekly basis
- Perform reception duties which includes greeting visitors, answering phone calls, replying to emails
- Assisting with execution of fundraising events and associated initiatives
- Data entry, reporting of KPI’s, filing and compliance
- Assisting with WHS admin
- Providing support to the team with general admin
- Ad hoc
Selection Criteria
Essential:
- Experience working in an administrative and/or clerical support environment within a community development or community Centre, including experience in developing databases and efficient administrative systems.
- Demonstrated knowledge and experience of budgetary and financial management requirements, including accounting software packages.
- Demonstrated ability, knowledge and experience in funding
- Sound verbal, written and interpersonal communication skills, including the ability to liaise and engage with a range of internal and external stakeholders.
- Ability to plan, organise and prioritise workloads in order to meet agreed timeframes.
- Ability to undertake minor research projects.
- Proven ability to work in a team environment and contribute to the achievement of team goals.
- Demonstrated knowledge and understanding of marketing principles, including website maintenance, social media promotion and
Desirable:
- Previous experience in Client Relationship Management software
- Experience in achieving targets and meeting safety & compliance standards
- Current First Aid Certificate
- Advanced Microsoft Office skills
- Superior decision making skills, problem solving skills & conflict management abilities
- Ability to work autonomously
- Critical eye for detail
- Accounting/Bookkeeping experience
- High level of attention to detail
- Previous Admin Programs experience
- Exceptional time management
Condition of Employment:
- National Police Clearance
- Working with Children Card