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Admin / Programs Coordinator

Joondalup Family Centre

About The Joondalup Family Centre Inc:

Joondalup Family Centre (JFC) is a not for profit organisation, funded by the Department of Communities, offers a range of activities to the people of Joondalup and surrounding areas. It is our aim to provide a variety of programs and services to meet the needs of local families, community organisations and other stakeholders.

The objects of the Joondalup Family Centre are to reconnect people and build a diverse, cohesive community that grows together, by providing place, connection, inspiration, opportunity and support.

Reporting Relationship:

Position reports to the Centre Manager.

Supervisory Responsibilities:

No supervisory responsibilities.

Primary Responsibilities of this position:

  1. To be responsible for the day to day administration of the centre
  2. Coordinate and administrate user group bookings, invoicing and collection of monies and banking
  3. Prepare Annual Report in consultation with Centre Manager
  4. Deal with queries in relation to programs and services at centre
  5. Deal with suppliers and make purchases where necessary and arrange maintenance when required
  6. Prepare Centre newsletter and distribute to all users by week 5 of each term
  7. Update Social Media platforms on a weekly basis
  8. Perform reception duties which includes greeting visitors, answering phone calls, replying to emails
  9. Assisting with execution of fundraising events and associated initiatives
  10. Data entry, reporting of KPI’s, filing and compliance
  11. Assisting with WHS admin
  12. Providing support to the team with general admin
  13. Ad hoc

Selection Criteria

Essential:

  1. Experience working in an administrative and/or clerical support environment within a community development or community Centre, including experience in developing databases and efficient administrative systems.
  2. Demonstrated knowledge and experience of budgetary and financial management requirements, including accounting software packages.
  3. Demonstrated ability, knowledge and experience in funding
  4. Sound verbal, written and interpersonal communication skills, including the ability to liaise and engage with a range of internal and external stakeholders.
  5. Ability to plan, organise and prioritise workloads in order to meet agreed timeframes.
  6. Ability to undertake minor research projects.
  7. Proven ability to work in a team environment and contribute to the achievement of team goals.
  8. Demonstrated knowledge and understanding of marketing principles, including website maintenance, social media promotion and

Desirable:

  1. Previous experience in Client Relationship Management software
  2. Experience in achieving targets and meeting safety & compliance standards
  3. Current First Aid Certificate
  4. Advanced Microsoft Office skills
  5. Superior decision making skills, problem solving skills & conflict management abilities
  6. Ability to work autonomously
  7. Critical eye for detail
  8. Accounting/Bookkeeping experience
  9. High level of attention to detail
  10. Previous Admin Programs experience
  11. Exceptional time management

Condition of Employment:

  1. National Police Clearance
  2. Working with Children Card

How to apply

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