POSITION DESCRIPTION

• Reports to: Rhonda Renwick
• Hours of Work: 0.6 FTE

OUR VALUES

Social Justice: Equity and social justice underpin all that we do

Advocacy: Strengthen and elevate the voice of each community with whom we collaborate

Initiative: Support innovative place-based solutions to local issues

ROLE PURPOSE

The Executive Assistant provides executive support for Kindred Spirits Enterprises (KSE) and Founding Director Rhonda Renwick through proactive, efficient and effective executive management. Whilst acting in a trustworthy and confidential manner, manage key information, relationships with stakeholders and all administrative support functions.

KEY RESPONSIBILITIES

• Uphold the values of KSE
• Facilitate and monitor community projects such Bikes on Buses, Native Botanicals, Our Little Village Project and others; ensuring the website is current and accurate
• Work collaboratively, liaise with external stakeholders and service providers
• Administration:
  • Diary Management
  • Preparation of reports and Board papers
  • Coordinate meetings, prepare agendas and take minutes, including action items and follow ups
  • Coordinate travel and accommodation bookings
  • Coordinate functions
  • Manage the ongoing management of branding and communications, including website, external communication documents and presentations
• Finance/Bookkeeping

• Accounts and invoice payments
• Day to day financial cashflow management
• Assistance with any operational audit requirements

• Teamwork

• Work closely with other team member and consultants to manage all agreed activities and actions; and
• Liaise with Directors as necessary Grant Facilitation:
  • Regularly research and review grant opportunities and prepare submissions

• Governance Policies and Risk Management procedures.
  • Develop Processes and Templates
  • Manage key timeline actions

KEY SELECTION CRITERIA

• Significant experience in performing an Executive Assistant role
• Knowledge and understanding of the Government Grants process
• Excellent planning and time-management skills
• Excellent communication skills, both written and verbal
• Excellent interpersonal skills with the ability to establish friendly and professional rapport with a wide range of stakeholders, including Board members, organisational and individual members and senior levels of government

• Bookkeeping skills
• Have a proactive approach to problem-solving with strong decision-making capability
• Proficiency in Microsoft Office (including Outlook, Word, Power-point & Excel)
• Ability to maintain confidentiality
• Be a community minded person
• Emotional Maturity
• Ability to maintain confidentiality
• Demonstrated commitment to community development
• Current drivers licence

The successful candidate must be prepared to undertake a National Police Check and a Working with Children’s Check. We are an equal opportunity employer and are committed to principles of cultural diversity. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.

A position description is attached.