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Office Coordinator

The Learning for Life Autism Centre Inc
  • Full time role based in our centre in Kew - to be worked between 7am-3pm Monday to Friday. Open to part time applicants (minimum 30 hours per week) willing to work across the five days and commence at 7am each day
  • Reports to General Manager
  • Works closely with the management team, office & clinical staff and families

KEY RESPONSIBILITIES AND DUTIES OF THE ROLE INCLUDE:

  • Daily coordination of roster and timetabling changes, including proactive reorganisation of shifts and clear communication with the Practice Manager.
  • Ensuring the smooth running of the office, including taking responsibility for office phone calls, emails, mail, deliveries and new client enquiries.
  • Liaising with facility management vendors and coordinating premises maintenance and improvement needs.
  • Coordinating with the external IT department on all office equipment.
  • Providing support for payroll, invoicing, supplier payment and bank reconciliation processes.

QUALITY AND SAFETY REQUIREMENTS INCLUDE:

  • Ensuring privacy and confidentiality is maintained at all times.
  • Adherence to quality, risk management and occupational health and safety policies.
  • Promoting and upholding a workplace free from bullying, harassment and discrimination.
  • Commitment to the Child Safe Standards - The Learning for Life Autism Centre is committed to the wellbeing and safety of children. We have zero-tolerance for child abuse.

SELECTION CRITERIA

  • Proven experience as an office manager, timetabling manager, administrative assistant, bookkeeper and/or finance assistant
  • High School degree; additional trade certification in Business Administration or similar is desirable
  • Knowledge of office administrator and/or timetabling coordinator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel, SharePoint and MS Outlook, in particular)
  • Hands-on experience with office machines (e.g. printers) and office and/or roster software
  • Excellent planning and time management skills and ability to multi-task and prioritise work
  • Excellent written and verbal communication skills
  • Attention to detail, problem-solving skills and a creative mind with an ability to suggest improvements

WHAT WE OFFER:

  • Award rates with annual leave loading
  • Salary Packaging of up to $15,700pa
  • Access to an Employee Assistance Program
  • A friendly and supportive team and working environment
  • Training, professional development and support
  • Values based organisational culture. Our decisions, actions and performance are based upon our organisational values, being:
    • Respect - We Value the Individual
    • Trust - We Foster Relationships
    • Equity - We Create Opportunity
    • Joy - We Celebrate Learning
    • Kindness - We Care

Please contact Victoria Crane on victoria.crane@learningforlife.com.au using the subject line: Office Coordinator enquiry via EthicalJobs or 0402 443 949 for any enquiries.

A full copy of the position description is attached below.

Please visit www.learningforlife.com.au to learn more about our organisation.

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