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Project Co-Ordinator

Medical Oncology Group of Australia

The Medical Oncology Group of Australia (MOGA) is the national professional organisation for Australian medical oncologists and a specialty society of the Royal Australasian College of Physicians. MOGA is a membership organisation with 600 members who specialise in cancer care, management and research and is searching for an energetic, proactive and skilled project coordinator to join our small team and contribute to our continued growth. 

OBJECTIVES OF THIS ROLE: 

  • Co-ordinate multiple programs/projects and priorities simultaneously in a fast-paced environment with attention to detail;
  • Liaise with MOGA colleagues, members, and stakeholders to identify and co-ordinate defined program/project requirements, scopes, and objectives that align with the program/project and MOGA’s organisational objectives;
  • Coordinate internal and external resources, ensuring projects/programs remain within scope, schedule, and defined budgets;
  • Undertake assigned roles and tasks as a MOGA Team member;
  • Assist in achieving MOGA’s organisational goals while upholding standards and best practice. 

Job Type: Part-time 21 hours per week to be worked as 3x7 hour days a week (between 8am-3.30pm on agreed days) on a flexible time arrangement. Work outside standard business hours will be rare and will be negotiated as time in lieu or paid overtime. 

Salary and Benefits: Range $58,000-$70,000 gross per annum pro-rata plus standard Superannuation and Leave. A 12-month contract will be available subject to successful completion of a 6-month probationary period. The initial contract will be reviewed 3 months prior to the end date and renegotiated, based on work performance and by mutual agreement. No leave will be granted until 6 months of service has been completed. 

Location: MOGA has offices at 149 Macquarie Street Sydney CBD and staff work on site at this location and remotely from home by Team agreement. The successful candidate may be required to also undertake limited travel for work and work outside of the Sydney CBD at the employer’s cost. The latter is rare and will be negotiated well in advance. 

Reports to: Office and Communications Manager and Executive Officer. 

MAIN DUTIES/RESPONSIBILITIES: 

  • Coordinate key components of MOGA’s Educational projects/programs, events and meetings. Eg., administration, venue bookings, catering and supervision.
  • Coordinate MOGA’s Travel arrangements. Eg., quotes, bookings, ticket distribution and administration of the cab vouchers system.
  • Assist with MOGA Committee management, general administration and enquiries.
  • Maintain and coordinate event and program registrations, evaluation and follow up administrative tasks. Eg, reports and certificates of attendance.
  • Coordinate and assist with the ASM (Annual Scientific Meeting) Program Booklet.
  • Assist with the development and delivery of MOGA marketing and communications initiatives associated with programs and projects. Eg., media liaison, gifts funding agencies and sponsors.
  • Other administration activities as required 

QUALIFICATIONS: 

  • Tertiary qualifications in a relevant professional discipline (humanities, sciences, marketing, communications, business, accounting, or management) or Certificate/Diploma or relevant experience. 

SKILLS & EXPERIENCE: 

  • 1-3 years previous experience in a similar role in the Tertiary, Health and Medical or Business sectors.
  • Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook).
  • Experience with specialised softwares including Canva, EventsAir and Campaign Monitor; and willingness to undertake training in these and/or similar programs as required.
  • Proven experience in website and database management; and creative design.
  • Strong organisational, research and analytical skills, attention to detail, initiative, flexibility, and ability to learn quickly.
  • Strong written, verbal, and presentation skills.
  • Self-motivated team player with the ability to work with and without supervision and as part of a team, with diverse professional stakeholders and all levels of management.
  • Well-organised, able to meet deadlines and work under pressure.
  • Able to multitask with attention to detail.
  • Australian visa with permission to work mandatory, if applicable. 

REFEREE AND EMPLOMENT CHECKS: 

Referee and Employment Checks will be undertaken before the position is offered to the successful applicant. 

MOGA POLICY COMPLIANCE

The successful applicant will be required to agree to comply with MOGA’s internal policies as part of their employment contract. 

Enquiries: 0438 670 225

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