Who Are We?

Victorian Clinical Genetics Services (VCGS) is a not-for-profit subsidiary of the Murdoch Children's Research Institute www.mcri.edu.au and provides a wholly integrated genetic testing, diagnostic and counselling service for health professionals, patients and their families across Victoria, Australia and globally. We are committed to ensuring a positive working environment that values all backgrounds and experiences. We cultivate an inclusive culture that is underpinned by equal opportunity for all and a culture based on respect, consideration and dignity. We are also committed to developing our people and fostering an environment where learning and development is central to our staff reaching their full potential. Victorian Clinical Genetics Services is a proud supporter of the GSNV.

About Genetic Support Network Victoria

The GSNV was set up in 1997 as part of a broader understanding of genetic health and the need to bring clinical and support services together. The role of the GSNV is to facilitate a fully supportive, ongoing and enduring relationship with families and individuals who are having investigations into a genetic diagnosis, or who have had a genetic diagnosis. At the pre-conception, prenatal, neonatal, paediatric, adolescent and adult stages, patients/clients may have concerns and questions they wish to ask outside of the regular clinical genetics service. The GSNV is uniquely positioned to draw together various types of information, service providers and support group contacts to provide timely responses to requests for further support.

Your Opportunity:

The Communication & Administration Assistant will support the GSNV team and activities administratively and through preparing and forwarding communications, establishing and supporting GSNV events, liaising with and supporting GSNV volunteers and keeping databases and directories current and accessible. The position will be supported by the development of a clear work plan on an annual basis outlining all activities for the year and timing. This exciting role will be fundamental to the success of the GSNV and our ability to function as an efficient, credible, responsive, and effective peak body.

Your responsibilities include but are not limited to:

• Filtering, Answering or re-directing enquiries into the GSNV.
• GSNV Social media creation and posting.
• Co-ordinating the GSNV Annual report.
• Supporting GSNV events with platform requirements and set up.
• Updating the GSNV and Genetic Link websites.
• Liaising with GSNV volunteers.
• Coordinating a volunteer professional support annual program.
• Keeping GSNV databases and directories current.
• Liaising with Finance to facilitate payment of GSNV invoices and other financial requirements.
• Coordinating preparing the GSNV Committee of Management documentation for monthly meetings.
• Exploring grant opportunities for GSNV and Patient Support Groups.
• Engaging in GSNV planning and prioritisation.

Selection Criteria

Essential

• Excellent oral and written communication skills, ability to listen and learn and establish trust among various stakeholders.
• Excellent and demonstrable social media experience – Facebook, Instagram, Twitter, Linked-In and TikTok.
• Excellent IT skills including understanding of CANVA and Microsoft Office suite and ability to use for word processing, spreadsheets, and presentation applications.
• Collaboration and a solutions approach: co-operates and works well with others in the pursuit of team goals, collaborates and shares information, working well with the different working styles of others.
• Demonstrated initiative and self-motivation with ability to work with direction and/or autonomously.
• Ability to liaise with GSNV team members, develop realistic action plans and monitor progress
• Ability to prioritise workload in response to time frames and deadlines, including identify and resolving or seeking support to resolve problems in a timely manner.

Desirable

• Relevant experience in a not-for-profit organisation within the healthcare, genetic, undiagnosed, or rare disease sector.
• Setting up virtual events, podcasts, and a range of platform experience.

What’s in it for you:

• 12 Month Contract (Possible Extension).
• Attractive Salary $59,122 per annum (pro rata if Part Time) + Super (with Salary Packaging).
• Part Time (7.6 hours per week).
• Flexible Working Options Available.
• Ongoing Career Development and Training.
• Paid Parental Leave Scheme.
• Health and Wellbeing Program and an Employee Assistance Program.

Apply Now!!

Download the position description. Any specific questions not answered in the position description should be directed to Monica Ferrie [email protected] using the subject line: Communication & Administration Assistant enquiry via EthicalJobs.

If you believe you have what we're after please click 'Apply Now' to proceed with your application. In one document please place your:

• Cover Letter
• Response to Key Selection Criteria
• Resume

If you experience technical difficulties when submitting your application, please contact [email protected].

On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

All applicants please be aware that in line with the Victorian Chief Health Officer’s Directions, all MCRI and VCGS workers must have received at least their first dose of a COVID-19 vaccination by no later than 29 October 2021 and be fully vaccinated by no later than 26 November 2021, unless a medical exception applies. Applicants will be required to provide their Australian Government COVID-19 Digital Immunisation Certificate/s as part of our pre-employment requirements.

We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with disability.

Should you require any specific support or adjustments please talk to us and we will be happy to accommodate.

All appointments are made subject to a satisfactory Police Check and a Working with Children check is compulsory.

Please note, applications will only be considered when submitted via clicking Apply Now.

Thank you for your interest in this role. We look forward to receiving your application.