The Bar Association is seeking a high performing Administrative Assistant to join our Professional Development team. The Administrative Assistant provides high level administrative support to the Department in the management and delivery of the Bar Association’s educational programs, which include the Bar Exams, Bar Practice Course (BPC) and Continuing Professional Development Seminars (CPDs). The Administrative Assistant has direct contact with lawyers going through the process of becoming a barrister, barristers, and members of the judiciary.
Dealing with initial enquiries regarding the Bar Exams, BPC (training program for new barristers), Reading Program (initial 12 month training period), and other matters related to becoming a barrister.
- Managing the Examsoft database and providing administrative support in the management of hardcopy and electronic documentation relating to the Bar Exams, BPC, and Reading Program.
- Assisting with the administration of the BPC as directed by the Director, Professional Development, including managing all correspondence related to course registration, assisting with the preparation and issue of BPC materials, and assisting with the BPC extension sessions.
- Managing electronic data and filing records of all new barristers (Readers).
- Undertaking all administration tasks associated with the annual audit of barristers’ compliance with CPD points, including correspondence and reporting of non-compliance.
- Providing general administrative and secretarial assistance to the Director, Professional Development.
- Assisting with general reception duties where there is inadequate coverage due to unexpected absences.
- Other duties as required by the Executive Director and the Director, Professional Development.
Work outside core standard hours will be necessary on occasion. This position reports to the Director, Professional Development.
The successful applicant will have the following essential skills and aptitudes:
Excellent time management skills, with a proven ability to prioritise tasks and meet tight deadlines whilst maintaining an ordered working environment.
- Excellent attention to detail and accuracy.
- Excellent oral and written communication and interpersonal skills.
- Experience in providing customer service to a range of people from diverse backgrounds.
- Ability to use initiative and maintain a professional work ethic.
- Proven ability to work autonomously as well as collaboratively in a small team.
- Excellent IT skills, including competency using Word, PowerPoint, Advanced Excel, Exam Soft and other standard office software packages.
- Experience using online technologies such as Zoom and Teams.
- Have a basic understanding of the role of the Bar and Bar Association, or an ability to quickly acquire an understanding of the profession.
The Association is committed to building a diverse and inclusive workforce. We welcome applications from all eligible candidates, regardless of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander people are encouraged to apply.