About us:

ONCALL Group Australia is an award winning, quality certified DHHS and NDIS registered service provider in the Disability, and Child Youth and Family sectors: We are people focused, driven by strong values and employ only the best to deliver excellence in client focused support.

The Role:

Reporting into the Executive Director of Victoria this role will focus on providing sound secretarial and dedicated administrative support during an exciting phase of business growth and development.

You will be responsible for:

• Effectively manage Executive Director Victoria’s diary, email and other communication
• Responsible for coordination of meetings including booking of rooms, room preparation and catering
• Assist in the preparation of meetings, agenda preparation, collation of relevant documentation
• Preparation of Executive Director Victoria’s reports and collation of Managers Monthly Reports
• Attend and minute Executive meetings; follow up on required actions and outcomes
• Liaise with stakeholders, including ONCALL’s Executive and the Board, relevant Government Departments and a broad cross-section of customers and clients
• Implement and redesign systems and administrative practices when required
• Produce templates with strong attention to detail and professional presentation
• Assist in the administrative preparation and coordination of tenders
• Participate in various projects as directed

To be successful in this position, you will demonstrate:

• Proven experience in a senior administrative, EA or PA role supporting an Executive Director or Manager
• Sophisticated understanding of organisational systems and processes including ability to implement and redesign when required
• Extensive diary, email and calendar management with the ability to flawlessly adapt to changing priorities
• Excellent time management and organisational skills
• Strong stakeholder engagement skills and ability to liaise at all levels

In return, you will be rewarded with a key opportunity to work alongside our inspiring leadership group.

ONCALL is committed to the safety and well-being of all children, young people and people with a disability. This is the primary focus of our care and decision-making.

Applicants with Australian Working Rights should apply. Indigenous Australians and Torres Strait Islanders are also encouraged to apply.

Job Details:

Location: Canterbury Rd, Surrey Hills VIC 3127, Australia