• Do you want to join one of Victoria’s most recognised not-for-profit animal welfare organisation?
• An exciting opportunity for an individual to grow and develop in the Executive Assistant role at RSPCA Victoria
• Permanent full-time opportunity available at our Burwood East site/Hybrid working model

About RSPCA Victoria

RSPCA Victoria is a non-government, community-based, not-for-profit organisation whose vision is ‘ending cruelty to all animals’. We are Victoria’s best-known and most respected animal welfare organisation.

Our organisation’s purpose is to work with the community to achieve outstanding animal welfare through education, advocacy, and animal care and protection. RSPCA Victoria’s values - clarity and accountability, respect and consideration, and expertise and collaboration - set clear expectations for all our staff and volunteers.

About the Role

We are currently recruiting an Executive Assistant to join our team in a permanent full-time capacity. Reporting to the Chief of Staff, this is an exciting opportunity for a motivated individual who is interested in developing their skills and further themselves in this fantastic opportunity.

You will be responsible for providing high level, confidential, efficient and professional administrative and executive support to the Chief Executive Officer (CEO), the Office of the CEO (OCEO) and Senior Leadership Team.

This role will attract a salary of $70,000-$85,000 inclusive of superannuation at 10%, depending on the skills and experience of the successful candidate.

Duties and Responsibilities

Reporting to the Chief of Staff, you will:

• Provide support to the Chief Executive Officer in planning, prioritising, and managing work responsibilities, including but not limited to:
• Actively manage the CEO’s diary and arrange meetings and appointments as necessary
• Prepare and coordinate responses to correspondence and emails on behalf of the CEO
• Liaise and communicate with key stakeholders and members of the public on behalf of the CEO, ensuring excellent public relations and customer service
• Liaise effectively with all levels of the organisation to assist in the day-to-day operations of the CEO Office
• Complete all administration activities on behalf of the CEO, including but not limited to travel coordination, credit card reconciliations and expense claims
• Ensuring appropriate record keeping and document control procedures are followed
• Provide the Chief of Staff and broader OCEO with administrative support and coordination, including but not limited to Board and sub-Committee administration, document control, filing and administering the appropriate decision-making processes
• Provide the Senior Leadership Team with support for administrative and coordination activities, including but not limited to completing expense claims and credit card reconciliations, travel coordination, diary management and scheduling meetings
• Assist the CEO in maintaining effective working relationships with internal and external stakeholders
• Contribute to the management and implementation of projects and continuous improvement initiatives to improve the effectiveness and efficiency of the OCEO

What we are looking for from you

• Previous experience in a similar role that provided professional, advisory, research and administrative support services to a Chief Executive or similar executive level position in a medium-large complex organisation
• Excellent interpersonal, communication and community engagement skills to ensure effective collaboration across multiple stakeholders
• Applied knowledge of and proficiency in administrative and organisational systems and processes, combined with the ability to develop and implement continuous improvements
• Proven discretion and judgement in dealing with sensitive and confidential information
• High level literacy, numeracy and problem-solving skills, including intermediate computer skills (including use of Microsoft Office Excel, Word and PowerPoint)
• Ability to work in a fast paced and challenging work environment
• Demonstrated experience working collaboratively in a team environment
• Previous experience working in the not-for-profit sector would be desirable
• This position also required a national police check and valid driver’s license

What we can offer you

• Encouraged work-life balance and a broad range of leave entitlements, including annual leave, personal leave, additional leave (6 days per year pro-rata), purchased leave, paid parental leave, study leave and paid family and domestic violence leave
• Access to a range of mental health and wellbeing supportive initiatives, including confidential counselling services, education programs, access our Parents and Carers platform that has a wealth of resources to support working parents and carers
• Generous discount on products and services, including Hill’s pet food, Hush Puppies footwear and RSPCA Victoria retail and vet clinic products and services
• Salary packaging and novated lease arrangements on offer with leading provider, Maxxia
• Access to a range of learning and development opportunities that will benefit and support you in your role

How to Apply

To learn more about our organisation and this job opportunity, please visit our website at www.rspcavic.org and download the Position Description attached to this advertisement for more details. Alternatively, please contact our Recruitment Team, on [email protected] using the subject line: Executive Assistant enquiry via EthicalJobs.

If this role is of interest to you, click "Apply Now" and submit your application with your cover letter and resume, addressing how you meet the selection criteria.

RSPCA Victoria is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and we strongly encourage people from all cultural backgrounds to apply, including Aboriginal and Torres Strait Islander people. Applicants are welcome to access RSPCA Victoria’s Diversity & Inclusion Policy here.