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Executive Assistant

South-East Monash Legal Service
  • Part time - 20 hours per week

Are you a highly organised person with a passion for social justice?

Are you comfortable acting as a point of contact for senior stakeholders on behalf of the Executive Director?

Are you a senior administrator looking for the next step into an Executive Assistant role?

Then we want to hear from you!

About SMLS

Established in 1973, Springvale Monash Legal Service (SMLS) is a community legal centre that provides free legal assistance to people in Southeast Melbourne.

SMLS is committed to advocacy and social change. SMLS is a leader in the provision of community and clinical legal education; advocacy through policy submissions and lobbying; outreach services; and targeted referral programs.

Position purpose

The Executive Assistant acts as a critical ethical enabling role for SMLS by providing effective administrative and executive support for the Executive Director, Management team and Board of Directors.

The Executive Assistant role is responsible for providing coordination support to the Management team and Executive Director on a day-to-day basis. They are also responsible for managing all Board related activities including minute taking, coordination of Board activities and record keeping on all Board related matters.

They will ensure all critical leadership and management activities are planned, organised and executed in line with our strategic and operational plans. They will organise meetings, both internal and with external stakeholders, including coordinating development and collation of relevant materials; manage events such as Annual General Meetings; attend all Board meetings and take accurate, detailed minutes; and provide operational support across the organisation.

Essential Experience

Skills and Experience

  • Minimum 2 years providing executive assistance, administration and/or coordination
  • Excellent organisation skills with the ability to prioritise multiple conflicting priorities
  • Well-developed communication skills, including excellent written communication
  • Intermediate to advanced computer skills including proficiency in the use of MS Office packages
  • Experience undertaking event coordination
  • Demonstrated experience in working within organisational systems, processes and policies
  • Strong interpersonal skills including the ability to communicate sensitively and build mutually beneficial relationships with internal and external stakeholders
  • Proven ability to contribute to a cohesive team environment by sharing information, supporting team priorities and ensuring open communication
  • Proven ability to manage the balance between information sharing and necessary discretion

Desirable

  • Tertiary qualification in business administration or related field (or equivalent experience)
  • Experience working in a small, fast paced organisation
  • Demonstrated skills and experience in the provision of excellent executive assistance to management teams, Executive Director and/or Board (or equivalent)
  • General research skills

Personal Attributes

  • Highly organised, detail oriented and reliable
  • Able to apply discretion and good judgement when handling confidential and sensitive information
  • Flexible, adaptive and able to work effectively in a small team, and independently.
  • Solutions and outcomes focused, with a steady line of sight to the impact of our actions for clients.
  • Openness to change, receptiveness to new ideas and exercise initiative.
  • Capacity to reflect on own work performance.
  • Strong commitment to social justice, and values alignment with the SMLS’ values.
  • Committed to contributing to a positive work environment.

Location and work outside office hours

The position will be based at SMLS offices in Springvale and Narre Warren. Occasional work outside normal office hours may be required, such as to attend meetings and after-hours events.

To organise a confidential discussion with Kristen Wallwork, Executive Director, about the role contact Belle Savage on 03 9038 8002.

A position description is attached.

How to apply

This job ad has now expired, and applications are no longer being accepted.
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