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Executive Assistant

St Vincent de Paul Society NSW
  • We are seeking a highly organised and proactive Executive Assistant, who has experience working with stakeholders at all levels and the ability to juggle a diverse and fast-paced workload.
  • Diverse and rewarding role, joining a values focused organisation
  • Amazing Not-for-Profit Salary Packaging Tax Free Benefits!

The St Vincent de Paul Society is a leading provider of community support services, whose mission  it is to shape a more just and compassionate society - we truly care about what we do and the difference we make to people's lives.

We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services. This is testament to our continued commitment to further engaging and retaining our staff who are recognised for their achievements and are offered promotional opportunities on a meritocracy basis within a collegiate and values driven team environment and culture.

Your New Role

Fantastic opportunity for an experienced Executive Assistant to provide vital support to two thriving Vinnies directorates. You will provide key administrative assistance with high levels of initiative and enthusiasm, whilst establishing and nurturing important relationships at all levels of the organisation. To be successful in this autonomous and dynamic role you will need previous experience in a fast paced senior level Executive Assistant position.

Your responsibilities include the following but are not limited to:

  • Provide support to the Executive Director of Vinnies Service and Mission and Spirituality, including diary management, email management, travel, document management and general administrative.
  • Maintain effective relationships with key stakeholders and ensure appropriate responses are provided - clear and comprehensive details are taken and delivered
  • Effectively coordinate and follow-through of the activities and commitments of the Executive Director including the production of an annual calendar of key dates.
  • Provide general administrative assistance to the Vinnies Services management team, including administration of Committee meetings and organisational policy processes.
  • Manage and oversee projects as directed by the Executive Director, including the development of plans for such projects based on desired outcomes and approved
  • Review submissions to the Executive and assess for clarity, style, purpose or objective, and request further clarification or edits from the author and submit to the executive when ready.

To be successful, you will need:

  • Demonstrated experience in diary management, email management, travel, document management etc.
  • Maintain effective relationships with key stakeholders and ensure appropriate responses are provided - clear and comprehensive details are taken and delivered
  • Sound interpersonal and communication skills including the ability to establish and maintain professional
  • Ability to travel regularly across NSW, between Lewisham and Woolloomooloo sites
  • Ability to prioritise and meet deadlines and keep information confidential
  • Experience in minute taking at senior level.

If this sounds like you, please apply now by submitting your application with a resume which addresses the key requirements of the Position Description.

Information on how to apply.

The Society is committed to being a Child Safe organisation, further information can be found in the Society's commitment to Safeguarding Children & Young People. Prior to an offer of employment, candidates will be required to complete the pre-employment checks including a Police check, Working with Children check.

St Vincent de Paul Society (NSW) is an Equal Employment Opportunity Employer and is committed to engaging a diverse workforce. The Society strongly encourages applications from people from Aboriginal and Torres Strait Islander backgrounds, people with disability, people from diverse cultural and linguistic backgrounds and mature aged applicants.

St Vincent de Paul (NSW) has a COVID- 19 vaccination policy that has identified this role as requiring a full COVID-19 vaccination. Medical exemptions with the NSW government contraindication form will be considered, subject to a satisfactory risk assessment.

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