• Permanent, full-time
• Great opportunity to utilise your high-level administration skills in this multi-faceted role
• Convenient Inner West location (Lewisham)
• Generous salary packaging benefits offered

What we do

The St Vincent de Paul Society is a leading provider of community support services and has been assisting people experiencing disadvantage in NSW for more than 130 years. Our people reach out to the most vulnerable in our community through our Conferences, Special Works and Vinnies shops. The Society's mission is to shape a more just and compassionate society by offering a 'hands up' approach to people in need respecting their dignity, sharing our hope and encouraging them to take control of their own destiny.

About the role

You will be the first point of contact to welcome visitors to our NSW central office at Lewisham and will be responsible for a range of important administrative functions. In this customer-facing role it is highly important for you to be organised, with great attention to detail, be well-presented and professional, and be able to provide outstanding administrative support.

You will be accountable for:

• Reception functions including greeting visitors and receiving deliveries
• providing high level customer service for various stakeholders including members, volunteers, employees and clients of the Society.
• administering mail, order office stationery, kitchen supplies and other consumables;
• processing all travel bookings in accordance with the travel policy and providing guidance on travel policy
• maintaining the security system, including issuing ID badges; completing routine audit of security passes
• acting as Fire Warden and First Aid Officer;
• providing administrative support for procurement related matters such as preparing supplier documents, document management
• providing administrative support for fleet management related matters.

This role reports to the Group Manager, Procurement and Fleet. Please click here for a copy of the position description.

To be successful in this role, you will have:

• Proven interpersonal and communication skills, with a focus on customer service
• Proven administrative and organisational skills
• Computer proficiency including Word, Excel, Powerpoint
• Proven stakeholder management skills
• Proven analytical and problem-solving skills within an administrative function
• Ability to meet tight deadlines and manage multiple tasks effectively
• Ability to work with and develop members of the team in administrative processes
• Understanding of workplace health and safety requirements
• Capacity to adhere to the ethos and mission of the Society.

Come and join our team!

We believe our employees are key to our success and in return we offer:

• Job satisfaction working as part of a team making a difference to people's lives in an organisation that cares about people.
• In addition to excellent learning and development opportunities, as a large purpose driven organisation we provide potential to grow your career across a range of teams and services.
• Generous salary packaging benefits to employees where a portion of take-home pay is tax-free.
• Supportive, friendly and values driven team environment and culture.

Background checks

Prior to an offer of employment, preferred candidates will be required to complete the pre-employment checks including reference checks, a Police check, Working with Children check, Health Declaration and/or a medical check, Right to work in Australia check. The Society is committed to being a Child Safe organisation, further information can be found in the Society's commitment to Safeguarding Children & Young People.

If you have questions about this role, please email to [email protected], using the subject line: Receptionist / Administration Coordinator enquiry via EthicalJobs and quote VIN2325.

Please submit your application online - attach your Resume and your responses to the 'Role-specific criteria' outlined under the Essential Criteria in the attached Position Description.

St Vincent de Paul Society (NSW) is an Equal Employment Opportunity Employer and is committed to engaging a diverse workforce. The Society strongly encourages applications from people from Aboriginal and Torres Strait Islander background, people with disability, people from diverse cultural and linguistic backgrounds and mature aged applicants.