• Operations role within organisation with a deep sense of purpose
• Build and maintain relationships with supporters and stakeholders
• Sydney-based

Location:

This role is based in Sydney. At least 1-2 days per week will be working in-office, in-person with the CEO.

This full-time hybrid role combines work-from-home with in-person work at a designated office in the Sydney CBD (currently Fishburner’s at Wynyard).

Occasional travel for short periods may be required.

Hours:

Full-time standard hours are 38 per week. The role may require some flexibility in specific worked days to cater to the needs of our supporters and engagement events.

Reporting to:

Chief Executive Officer

The role:

Our work relies on philanthropy built through strong and authentic relationships with our supporters, keeping them up to date with research breakthroughs and the latest developments in the Australian Antarctic Program. This newly created position assisting the CEO will be critical to developing and maintaining a genuine connection with our supporters and stakeholders.

Duties include:

• Assisting the CEO in coordinating Foundation activities: meetings, proposals, correspondence, stakeholder liaison, and supporter welcomes.
• Diary management and meeting liaison for the CEO.
• Acting as a key point of contact for the Foundation over email, phone or in person.
• Maintaining a variety of databases, particularly the donor database.
• Attending, organising, and minute-taking of key meetings.
• Carrying out basic financial admin tasks such as donation processing, invoices, payments, and expenses.
• Welcoming supporters and managing communication with stakeholders where required, i.e., acknowledging interest, following up on enquiries, sending thank you letters.
• Project managing a variety of events, grant rounds, and communication initiatives.
• Assisting with the planning and preparation of materials and communication packages and projects.

Competencies required:

• Proven experience using basic databases and Office applications.
• Task-oriented with excellent time management.
• Strong project management capability for small to medium-sized events / activations and other assignments associated with attracting philanthropic support.
• Confidence in creating, posting, and monitoring comms channels.
• The ability to communicate clearly and with precision.
• Excellent writing skills and attention to detail.
• An engaging and mature manner.
• An established track record in researching people, concepts and topic areas.
• Experience in production of reports, proposals, diary management and basic office finance and admin skills such as invoice raising and the management of expenses.
• A continuous learning mindset: a willingness to deepen one’s knowledge of Antarctica, climate disruption and the science of our natural environment.

About you

You are task-oriented and seek a role utilising your data administration, relationship management and project management skills. Your friendly manner and excellent interpersonal skills will shine when communicating with supporters of the Foundation and stakeholders in the broader Australian Antarctic Program. You will be responsible for a diverse range of tasks.

Ideally, you will already be familiar with the Salesforce platform and with digital tools and technologies available to support your work: SEO, digital comms, website maintenance, paid search and email marketing. In addition, you will possess competency in the MS suite – Word, Excel, Outlook and Powerpoint.

You are curious with excellent research skills. You are empathetic and understand what drives a person with deep interest to support a cause close to their heart. You have a service mindset and want to facilitate the supporter journeys to deepen this interest and ongoing commitment. Whatever your background, if you believe you fit our needs, we would be delighted to hear from you.

About the Foundation

The Antarctic Science Foundation engages philanthropy to raise funds for Antarctic environmental research. We act to heighten awareness of the vital role Antarctica and the Southern Ocean play as the air-conditioner of our planet and engine-room of global climate systems.

The Foundation brings together all people who believe in the value and potential of Antarctica to provide the answers we need to sustain our way of life on this planet. Our supporters back dedicated, tenacious researchers to be curious as they confront extreme conditions below 60-degrees South.

The Foundation’s financial supporters fund catalytic, bold and provocative experiments in Antarctica to help us understand the strategies required to ensure continued flourishing on this planet.

The Antarctic Science Foundation is an independent body with the vision to create a better future for all life on our planet through scientific research in Antarctica and the Southern Ocean. We work closely with our public partner, the Australian Antarctic Division, which leads, coordinates, and delivers the Australian Antarctic Program for the Federal Government’s Department of Climate Change, Energy, the Environment and Water.

The video below outlines some of the work of the Foundation.

To express your interest in this position, please click "Apply Now" and include a covering letter addressing the competencies outlined above along with your CV / resume.

There is no set closing date. Applications will be assessed as they are submitted.