About the Role

Our wonderful Personnel department currently has a vacancy for an experienced and capable Executive Assistant to support the Head and Assistant Head of Officer Personnel. The Head of Officer Personnel is responsible for the support of The Salvation Army Officer workforce ie our pastors/ministers.

This permanent full time position will be based out of our Blackburn, Melbourne office.

If you are able to multitask, have excellent time management skills and pride yourself on your attention to detail this could be the perfect role for you!

Key Responsibilities:

• Provide a full range of executive support to the Head of Officer Personnel and Assistant Head of Officer Personnel to ensure the effective management of their office, schedule and workload
• Coordinate daily business by regularly reviewing diary, emails, meeting and travel demands, flagging priorities, management of responses and identifying and resolving potential issues
• Develop a range of reports, documents and presentations to support the Head of Officer Personnel and the function
• Support strategic working groups and committees, including but not limited to coordination of agenda, stakeholders engagement, minutes, monitoring of action items and escalation where required
• Event coordination of various large and complex events and conferences for The Salvation Army) TSA officers including representing TSA and making decisions in venue bookings, travel arrangements, catering, invitations, resource preparation and overall event support
• Draft and issue comprehensive high-level comms to officers, exec leads/internal and external stakeholders
• Manage a range of financial processes including expenses, invoices etc
• Undertake a range of general office administration to ensure the smooth running of the office

About You

• Relevant Business qualifications such as Certificate IV or Diploma in Business Administration (desired)
• Significant demonstrated equivalent experience, knowledge and skills
• Sound presentation and communication skills (oral and written)
• Advanced user of Microsoft Office suite
• Demonstrated understanding of pastoral and church life culture
• Experience in settings requiring a high level of confidentiality with the need for sound judgement, tact and discretion

Why work for us

• Eligible employees can access NFP salary packaging
• Flexible working arrangements
• Opportunity for career development
• Paid parental leave
• Employee Assistance Program
• Internationally renowned not-for-profit organisation
• An inclusive culture of dedicated, passionate and professional team members
• Rare opportunity to work with passionate, like-minded people who enjoy being a part of an organisation that makes a difference within the Australian community

How to Apply

We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to apply via Apply Now button and submit a current CV and a cover letter which details your alignment with the essential requirements of the role.

About Us

The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities, helping thousands of Australians every year find hope in the midst of all kinds of personal hardship. The Salvation Army offers the opportunity to use your professional skills and expertise to make a real difference in the lives of people who need help most.

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islander people.

The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory National Police Check.

We value Integrity, Compassion, Respect, Diversity, and Collaboration.

The Salvation Army is subject to public health orders. You may be required to provide evidence of vaccine status dependent on requirements.