12 Buckets offers an exciting opportunity for an experienced office assistant to join their friendly, dynamic team on a permanent part-time basis of 20 hours over four days/week.

The Charity

12 Buckets helps local children to flourish regardless of background or circumstance.

Through our one-to-one mentoring program, our volunteer mentors, help identify a child’s spark, and then, seek to strengthen and grow that spark to help foster resilience and confidence. The focus of the 12 Buckets program is to support the social and emotional wellbeing of these students which can lead to them having better engagement in their learning in the classroom and their connection within the school environment

12 Buckets is a place for connection and a place to be challenged to grow. It is a safe space for kids take a break, focus on themselves, dream big and begin to see new possibilities! We believe fullness in life comes when you pour yourself out for others.

For more information, please visit our website: 12buckets.org

The Position

The Office Assistant will work under the direction of the Operations Manager and will also support the Marketing, Media and Events Manager and the greater team. This role will also be the first point of contact for all 12 Buckets volunteers and will coordinate the volunteer onboarding process.

The Office Assistant will work with the Operations Manager to ensure programs run by 12 Buckets and the staff are properly resourced and supported in their day-to-day operations. Key areas of responsibility for the role include reviewing/ creating efficient processes that are well documented, being customer-focused (volunteers, external stakeholders, and the public) as well as fulfilling key compliance and risk assessment activities related to program delivery.

The Person

The successful applicant will be a motivated individual who strongly aligns with our values and will the hold the following:

Essential Criteria:

1. Experience working in a multi-disciplinary team;
2. Strong ability to work autonomously, take initiative when you identify work that needs to be completed and seek information from various resources;
3. Strong administration skills, with at least 12 months in a similar Office Support role;
4. Prior experience in using Microsoft Office 365 (Cloud Based) system, or a similar cloud-based program;
5. Intermediate computer literacy/ technical knowledge;
6. Planning and scheduling skills;
7. Strong ability to review and/or create and document work systems to support efficient programs and office processes;
8. Strong organisation skills;
9. Stakeholder engagement skills;
10. Experience using multiple social media platforms (personal/professional).

Desirable Criteria

1. Experience working in a charity/not-for-profit organisation
2. CRM management skills
3. Prior experience in marketing and events support
4. Experience using Canva and Hootsuite
5. Basic-Intermediate knowledge of risk and compliance

To be considered for this role candidates must be able to work in Australia permanently. Candidates will also be required to complete a Police Clearance and Working with Children Check if shortlisted for the role. A valid WA driver's license and a roadworthy vehicle will also be needed for occasional travel between our programs/schools.

The Benefits

12 Buckets has a workplace culture that supports employee learning as well as cultivates positive and collaborative working relationships. If you have a genuine passion for our vision and hold the experiences, skills and abilities detailed above, we look forward to receiving your application. 12 Buckets is an equal opportunity employer and encourages applicants from all backgrounds to apply.

Please contact Laura Craig (Grace HR) for any queries relating to this role on 0401 404 002 or email [email protected] using the subject line: Office Assistant enquiry via EthicalJobs.