• 2x Full-time, 12-month fixed term, with possible extension
• Dynamic opportunities for passionate, motivated, and diligent Research Administration Officers to join the Matilda Centre for Research in Mental Health and Substance Use
• Base Salary $86,511 - $96,863 + 17% superannuation

About the opportunity

The Matilda Centre is seeking two Research Administration Officers to join their research teams.

The first role will work to support (primarily) the PREMISE NHMRC Centre of Research Excellence in Prevention and Early Intervention in Mental Illness and Substance Use, hosted at the Matilda Centre. You will work closely with the PREMISE and Matilda Centre Youth Advisory Board, reporting to Project Officer. In this role, you will be expected to facilitate administrative and operational support for Academic and Professional staff members.

To read more about the Youth Advisory Board, please see the link here.

Activities in this role will include travel and accommodation booking, tracking funding, invoices, and payments, overseeing reimbursements and other relevant administrative tasks. Further, you will also assist with the reporting requirements for Department of Health and Aged Care-funded projects and other administrative tasks for the PREMISE CRE, independently and autonomously communicating with internal and external stakeholders. For this role, we strongly encourage applications from candidates with living or lived experience of mental illness and/or substance use.

The second role will report to the Senior Research Program Administrator. In this role, you will be required to provide general administrative support and specialised operational tasks to improve the experience of academic staff, and senior professional staff across the Matilda Centre.

As part of this role, you will be able to develop a career at the University of Sydney in the Research Admin field, completing a broad range of relevant tasks to facilitate the team's research capabilities. You will work to support the Centre’s senior academic staff and be highly integrated with the Operations team to ensure smooth, swift, and accurate completion of general administrative and complex operational tasks. Part-time may be considered for this role.

Key responsibilities for both roles:

• Complete administrative and operational tasks across the Matilda Centre and with Faculty and University staff to support the research teams
• Undertake administrative tasks such as conducting diary management, travel bookings, contract management, and other general administrative activities
• Undertake more complex administrative research support tasks such as contract process management, staff recruitment, project budget support
• Support the Operations team by providing administrative and operational support to the Centre, including daily administrative tasks in both the front office and backend of the Matilda Centre
• Work to the University’s policies, procedures, and regulations whilst completing ad-hoc tasks as requested by your line manager
• Complete any ad-hoc tasks, activities, or objectives as requested by your line manager.

When applying, please ensure your Cover Letter addresses the details listed in the About You section below (max 2 pages).

About you

• Experience or understanding of a tertiary education or research setting, or similarly complex and fast-paced work environment, with previous experience in large-scale enterprise systems (highly desirable), or experience with similar systems
• Proven experience with the Microsoft Office Suite, including Word and Excel, and other relevant administrative systems/software
• Passionate, innovative, and initiative-driven to improve the administrative and operational experience of relevant internal stakeholders
• Strong levels of tenacity, resilience, patience, and problem-solving skills, with the ability to work collegially with academic and professional staff across the Centre
• Friendly and approachable personality with the ability to learn and provide the highest service levels in a research administration space.
• An active interest in mental health and substance use research.

Sponsorship / work rights for Australia

Please note: Visa sponsorship is not available for this position. This role requires valid work rights for Australia.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

This position is designated as involving child-related work. To undertake or remain in this position, you are required to apply for and obtain a Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012.

EEO statement

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion.