• Make a difference and support a team that is delivering social impact
• Flexible and dynamic work environment
• Enjoy our brand new architecturally designed office in the CBD

Who We Are

Urbis is a market-leading firm that shapes the cities and communities of Australia for a better future. Drawing together a network of the brightest minds, Urbis consists of practice experts, working collaboratively to deliver fresh thinking and independent advice and guidance – all backed up by real, evidence-based solutions.

The Opportunity:

We are looking for a proactive and experienced Team Administrator to join our Economic & Social Advisory team. The role is based in Melbourne but will play a key role in providing high quality secretarial, word processing and administrative support to our national team.

You will:

• Support Directors and Associate Directors in managing and monitoring their emails, diary, meetings and catering arrangements
• Create expense reports on behalf of Directors including reconciliation and entry of expense items and receipts
• Organise travel arrangements including flight and hotel bookings, car hire and other transportation arrangements
• Coordinate team meetings, marketing activities, events and resources
• Provide project-focussed administrative support to the wider team including file and document management, report and document preparation, word processing, data entry support and excel formatting
• Provide research support through coordinating interviews and programming simple online surveys
• Coordinate tender responses and document production generally, in a fast and accurate manner
• Coordinate the preparation of project sheets and project lists as required
• Provide financial and technical support on the Urbis Practice Management system, including the set-up of projects, budgets, monthly invoicing and WIP management

About You:

• A proactive individual with a passion for learning
• Strong customer service orientation and a problem solving, ‘can do' attitude
• Able to multi-task and work to tight deadlines
• Strong written and verbal communication skills
• Prior experience in administration, with experience supporting senior staff an advantage
• Intermediate to advanced level of experience using the Microsoft Office suite of products (Outlook, Word, Excel and PowerPoint)

Why Urbis?

The heart of Urbis is our people, we believe every employee has the right to be invested with good leadership, a competitive salary and career development opportunities. We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary and secondary careers, work life balance, health & wellbeing programs and much more.

Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.

How to Apply?

If you are an enthusiastic candidate, with the desire to become part of a driven and highly professional team, click on “Apply for this job.” Email us at [email protected], using the subject line: Team Administrator - Economic & Social Advisory enquiry via EthicalJobs if you have any questions.

Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.