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Executive Assistant

United Workers Union

The United Workers Union is seeking a highly motivated Executive Assistant in Adelaide.

ABOUT UNITED WORKERS’ UNION

United Workers’ Union is a powerful member-led union whose sole purpose is to serve the collective interests of members in workplaces and communities by winning significant and long-lasting gains.

The Union is driving change by growing union membership, developing leadership amongst our members, encouraging active member participation in the union, building and enforcing standards in our sectors, and campaigning both politically and in the community.

As a union with a proudly diverse membership, we are committed to equity and inclusion; and continuing to build a union that is truly representative of the workers we cover. We strive to ensure that every member’s voice can be heard and create opportunities for participation from members with diverse backgrounds in all activities/functions of the Union. We encourage applications from people of Aboriginal and Torres Strait Islander backgrounds, people from diverse cultural and linguistic backgrounds, LGBTQIA+ people and women.

KEY RESPONSIBILITIES

The Executive Assistant provides high level support to the Public Sector Director/SA State Secretary, and as part of the national Public Sector Senior Leadership Group. The person must possess strong organisational and administration skills and will be a detail-oriented team player with great service delivery skills.

KEY DUTIES

The duties of this position are as follows:

  • Provide high level executive assistance to the Portfolio Director/SA State Secretary;
  • Screen telephone calls, emails, enquiries and requests;
  • Organise and maintain diaries and schedule meetings and appointments;
  • Devise and maintain office systems, including data management and filing;
  • Deal with incoming email, faxes and post, often corresponding on behalf of the Portfolio Director
  • Produce documents, reports and presentations;
  • Coordinate events, venues, logistics and catering for portfolio and state events
  • Develop good working relationship between the office of the Director and internal and external stakeholders;
  • Uphold a strict level of confidentiality; and
  • Other duties as requested

Travel

  • Book domestic travel, accommodation and hire cars in line with UWU approval process

KEY SELECTION CRITERIA

The skills required for this position are:

  • Strong communication, customer service skills
  • Advanced Microsoft skills in Office, Word and Excel
  • Excellent verbal and written communication and liaison skills
  • Ability to work flexible arrangements where required
  • Excellent Organisational skills;
  • Enthusiastic, proactive and can respond to conflicting deadlines;
  • Deliver a high degree of accuracy and attention to detail; and
  • A commitment to the United Workers Union’s values

To perform this job, you will also be required to have or obtain and maintain:

  • Immunisation against COVID-19 or have a medical exemption

REMUNERATION

An attractive remuneration package will be offered to the successful applicant, which will include:

  • Salary commensurate with demonstrated skills and experience;
  • 16% superannuation
  • 4 weeks annual leave plus 25% leave loading

For further information about the role, please email hr@unitedworkers.org.au using the subject line: Executive Assistant enquiry via EthicalJobs.

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