• Bright and modern office in Melbourne CBD, with a hybrid-work model
• Contribute to helping people across Victoria enjoy better health and wellbeing
• Dynamic team environment within an inclusive workplace

VicHealth welcomes and values applications from candidates who are of Aboriginal and Torres Strait Islander descent, candidates with culturally diverse backgrounds, candidates with disability and those from the LGBTQIA+ community. We are committed to making reasonable adjustments to ensure a safe and healthy working environment.

VicHealth is the world’s first health promotion foundation that supports independent, long-term, evidence-based health promotion practice, partnerships and leadership. We continue to be a global leader in health promotion, as a Collaborating Centre with the World Health Organization and technical partner to UNICEF.

About the role:

Located within the Health Promotions Systems Group and the Social Marketing and Communications Group, the position of Executive Assistant reports to the Executive Manager, Health Promotions Systems, and is responsible for providing administrative support, managing stakeholders and ensuring collaboration.

This exciting full-time, ongoing opportunity position has a close working relationship with both the Executive Manager, Health Promotions Systems and Executive Manager, Social Marketing and Communications, other Executives and members of the Executive Support Team. The successful candidate is expected to develop and nurture excellent relationships across the organisation and with key external stakeholders. To achieve this, the person in this role must be an effective liaison point and represent VicHealth in a professional manner at all times.

Key responsibilities:

• Providing exemplary high-level administrative support such as calendar, travel and document management across two executives
• Communicating with a range of internal and external stakeholders including local and international health promotion organisations, partner organisations, and members of VicHealth Taskforces, Roundtables, Panels and similar
• Collaborating with other Executive Assistants to ensure consistent, effective, and efficient executive administration support across VicHealth.

About You:

We’re looking for someone who demonstrates previous experience in a similar Executive Assistant role to a Senior Executive within either government or the private sector.

You will have exceptional planning and organising, attention to detail, interpersonal, flexibility and problem-solving skills.

Additional experience:

• Proven experience working as an Executive Assistant in an Executive or Chief Executive Office, preferably across multiple Executives
• Exceptional written and verbal communication
• Experience working within the health, community or government sectors
• High competency with Microsoft Office.

Perks and benefits:

• Hybrid-work model
• Up to $3,000 towards professional development each year
• Employee Wellbeing & OHS Committee who deliver events and initiatives
• Bring your dog to work day every Thursday and Friday
• Employee Assistance Program offering a range of free and confidential services
• Fresh fruit, breakfast and coffee machine provided
• Monthly birthday celebrations

Unit: Health Promotions Systems and Social Marketing and Communications

Tenure: Part-time (0.6 FTE), ongoing

Classification: VicHealth Grade D

Remuneration: From $95,040 per annum, pro rata (plus superannuation and other benefits)

A position description is attached.