As the peak organisation for volunteering in WA, we are the leading voice for volunteers and volunteer-involving organisations, working to strengthen the sector and promote the benefits of volunteering. Volunteering WA supports volunteering across all areas, providing resources for community organisations across the state, whether they work in sport and recreation, the environment, emergency services, aged care, health and disability services, and many other areas.

THE POSITION

Volunteering WA's Corporate Volunteering program is expanding in 2022 and as a result we are seeking an additional Corporate Events Coordinator to join the corporate team. This position is ideal for a University or TAFE graduate looking to expand upon their Events Coordinating experience. This role is a key member of the corporate team responsible for coordinating corporate volunteering team based events. This role includes planning, management and execution of corporate volunteering events including all event logistics and reporting. This role will also work closely with VWA’s community member organisations to identify and scope suitable corporate volunteering activities.

The people-focused position requires high level initiative, and logistical, organisational, project management, interpersonal, communication and work, health and safety skills and practices as well as the ability to build, develop and sustain productive relationships.

This position requires regular metro travel, medium level physical effort including lifting, and flexible work hours with some early starts and/or late finishes.

Main duties and responsibilities

Event Coordination:

• Coordinate and drive corporate volunteering event activities including all logistical requirements and attend and follow-up corporate volunteering days.
• Ensure high levels of participation and satisfaction in corporate volunteering activities
• Deliver highly quality volunteering events to meet contractual obligations, objectives and KPIs.

Administration and Reporting:

• Report to the Corporate Volunteering Manager and work closely with the Corporate Team to meet contractual obligations for our corporate partners.
• Regular event reporting and maintenance of accurate records of contacts and volunteering activities.
• Contribute to day-to-day Volunteering WA operations and respond to requests for support as required.

Stakeholder Engagement:

• Identify, engage and build productive, sustainable relationships with member not for profit organisations interested in engaging corporate volunteers, including giving presentations when required.
• Contribute creatively and professionally to the strategic direction of the Volunteering WA Team.

Communication:

• Deliver corporate volunteering presentations and network, as required
• Assist in the development of corporate volunteering resources and prepare proposals and reports.

SELECTION CRITERIA

Qualifications, Skills & Experience:

Essential:

• Relevant tertiary qualifications (event planning, management, community services) or relevant experience performing similar duties.
• Previous demonstrated experience in planning and operating key logistical support for events, including site selection, catering arrangements; development of on-site requirements such as event set-up; coordination and management of the production of printed materials.
• Demonstrated ability in project management, multi-tasking and meeting deadlines with the ability to work independently and proactively on own initiative or as part of a small team
• Excellent communicator with demonstrated high-level, interpersonal, negotiation and presentation skills with the ability to develop and maintain strong industry and stakeholder relationships.
• Outstanding organisational and time management skills are a must.
• Strong administration skills including attention to detail.
• Excellent interpersonal and communication (written and verbal) skills. Must be comfortable/ willing to talk in front of teams of 5-30 people.
• Self-motivated with high degree of self-management, creativity and initiative.
• Sound competency and confidence in use and management of databases, webpages, social media and other IT resources including Microsoft Office Suite.
• Proven success in achieving targets on time, under pressure and to a high standard
• Ability to work in a changing, complex and demanding environment.
• Driver’s License with good driving record.

Desirable:

• Current First Aid Certificate
• Knowledge of or experience working in the not-for-profit sector

To note:

• All staff are required to have a Police Check. The cost of the Police Check will be met by Volunteering WA.
• A current WA Driver’s licence is essential.

A position description is attached.