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Executive Assistant to the CEO

YMCA NSW
  • Experienced EA working in partnership with an inspiring CEO
  • Values driven purpose-led organisation
  • Work flexibility across locations and WFH arrangements

Your Opportunity

The Y NSW is seeking an enthusiastic and experienced Executive Assistant (EA) to provide tactical, strategic, and operational support to the Chief Executive Officer. In this role, the EA will provide a high level of professional administrative support, tasked with analysing and collating information that is utilised by the CEO to drive achievement of service and business outcomes for the organisation.

In this unique and varied opportunity, you will utilise your advanced interpersonal qualities to liaise with a range of internal and external stakeholders across all levels. You will be responsible for coordinating a variety of meetings and events utilising your highly developed time management, planning and organisational skills with the ability to prioritise and meet deadlines.

As no two days are the same at the Y, your demonstrated ability to proactively support the CEO with their day-to-day operations including an ability to anticipate needs with a high level of flexibility to meet sometimes rapidly changing priorities will be your key to success.

Your key responsibilities will be to:

  • Provide a high-level coordination of the CEO’s diary, email and administration ensuring competing demands are effectively managed
  • Proactively manage correspondence, including preparation of responses and briefing notes as required, keeping the CEO updated
  • Liaise with members of Executive Leadership Team and other staff to coordinate meetings, events, and other matters on behalf of the CEO
  • Prepare agendas and minutes of various internal and external meetings convened or attended by the CEO. Follow up matters arising at such meetings on behalf of the CEO
  • Assist the CEO with delivery of strategic plan and budgets, following policies and procedures
  • Provide the CEO with proactive briefing and promotion of social media aligned with YNSW advocacy and thought leadership
  • Liaise with representatives from the internal and external community with whom the CEO has established business relationships and/or partnerships

​​​​​​​About You

  • You have previous experience supporting CEO’s or C-Suite executives of a large organisation or professional services
  • You provide excellent proactive, organisation, administration, and time management skills
  • You thrive on the challenge to sustain high level performance; problem solve and meet demanding work deadlines with limited supervision
  • You’re adaptable and flexible to meet sometimes rapidly changing priorities and variable working duties and hours
  • You are commitment to provide quality outputs with a high degree of attention to detail and a customer first mindset
  • You pride yourself on exceptional written, verbal and communication skills
  • You are proficient in Microsoft Word, Outlook, Excel, PowerPoint, MS Teams, Outlook and troubleshooting AV
  • Experience in preparing executive documentation including preparing agendas, compiling reports, and taking meeting minutes
  • Enjoy working with people from a diverse range of backgrounds and cultures

Who What Y?

The Y NSW is a profit-for-purpose organisation focused on healthy living, social impact and empowering young people. We operate 22 recreation centres, 63 out-of-school-hours care services, and two camping locations which employ 1,800 staff across NSW – and fund our diverse range of enriching community programs.

We believe in building a diverse, inclusive workforce that reflects the communities we serve. We encourage people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures, including people of Aboriginal and Torres Strait Islander heritage, to apply.

Commitment to Safeguarding

At the Y, we are committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. As such, we embed Safeguarding into everything that we do to make sure Children and Young People are kept at the front of our minds in all our programs and services. We also ensure that all our candidates are appropriately screened to make sure that the right people are in the right roles to keep our children and young people safe.

To learn more about our Commitment to Safeguarding Statement and our screening processes, click here.

How to apply

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