• Permanent Part-Time

About us

The Children's Book Council of Australia (CBCA) is a not for profit, volunteer run organisation which aims to engage the community with literature for young Australians. The CBCA presents the Book of the Year Awards to books of literary merit, for their outstanding contribution to Australian children's literature.

Established in 1945, the Children’s Book Council of Australia was founded at a time when Australian children’s books were few, and Australian authors and illustrators were virtually unknown. In 1946 the CBCA established annual book awards to promote books of high literary and artistic quality. These awards are now the most influential and highly respected in Australia.

Each year, across Australia, the CBCA brings children and books together celebrating CBCA Book Week. Throughout the year, the CBCA works in partnership with authors, illustrators, publishers, booksellers and other organisations in the children’s literary space to bring words, images and stories into the hearts and minds of children and adults.

The CBCA is made up of state branches, that work to promote literature and literacy in their state. The branches each send a representative to the judging panel for the CBCA Book of the Year Awards. The National Office in Brisbane has three part time staff.

Position Description

CBCA has a permanent part-time position at our Head Office in Brisbane for a highly organised and motivated Awards Administrator to join our close-knit and dynamic team. This role offers the opportunity to ensure Australian children's book publishers and authors have every opportunity to enter the CBCA Book of the Year Award.

The Awards Administrator will ensure the smooth day-to-day operation of the Awards program delivery processes and provide administrative and secretariat support to the Awards Subcommittee in relation to high quality program monitoring, evaluation and reporting.

This position requires exceptional organisational skills, strong oral and written communication skills, great general computing and database skills, and the ability to track multiple responsibilities across a busy workday, supporting others along the way.

Responsibilities include

Coordinate and administer program delivery processes, and ad hoc tasks including:

• Ensure timely and accurate entry of data
• Ensure accurate records regarding creatives and publishers
• Liaise with participating authors, publishers and judges
• Coordinate and minute Awards Subcommittee meetings as required
• Assist with reporting back to the National Board in the form of written reports
• Noting that there is a degree of manual work involved in the cataloging, handling and distribution of books throughout the judging process and the archiving of winning entries.
• Assist in the implementation of new software and processes as required
• Manage technical support inquiries and follow support requests through to resolution
• Support the professional delivery and operations of the Awards program
• Respond to Award related phone calls and email correspondence and work with CBCA staff to respond to public requests for information.
• Ensure tidy CBCA office space and shared resources

About you

To be successful in this role you will have the following:

• Proficiency in Excel and database management and working knowledge of Microsoft 365
• Strong organisational skills and ability to multi-task, prioritise and meet deadlines
• Excellent accuracy and attention to detail
• A positive, can-do attitude
• Ability to use initiative as well as identify and contribute to solving problems
• Ability to build and maintain strong working relationships
• Strong oral and written communication skills and experience working with remote stakeholders

To submit your application click Apply Now.