• Work for a well-established not-for-profit organisation
• Provide member services
• Support Executive Committee
• 20-25 hours per week

About ICOMOS

Australia ICOMOS is a non-government, not-for-profit, membership-based organisation of cultural heritage professionals, whose mission is to lead cultural heritage conservation in Australia by raising standards, encouraging debate, and generating innovative ideas. It is the Australian National Committee of the International Council on Monuments and Sites (ICOMOS), one of the advisory bodies to UNESCO on World Heritage.

Australia ICOMOS is managed by an Executive Committee of fifteen members—all Executive Committee (EC) activities and other projects/activities are undertaken by members on a voluntary basis.

At its core, cultural heritage conservation is a key contributor to environmental sustainability. The Secretariat Officer role supports the Executive Committee and the members of Australia ICOMOS in contributing to environmental sustainability. This includes ourCaring For Country Committee, Climate Change And Cultural Heritage Working Group and National Scientific Committee on Energy and Sustainability.

About the Role

The Secretariat Officer will be employed by Australia ICOMOS to support the activities of the Executive Committee and to provide member services. This is achieved by ensuring that all administrative and associated tasks are completed in a professional and timely manner.

The Secretariat Officer is the public face of Australia ICOMOS and often the first point of contact for prospective new members, purchasers of publications, or interested members of the public. It is essential that the Secretariat Officer reflects the professional and ethical standards that Australia ICOMOS is dedicated to uphold.

This role will be rewarding, varied and you will be required to:

• Respond to all incoming matters (including but not limited to general and specific queries, publication orders, membership applications, etc) in a timely manner, or refer on as appropriate
• Collate newsletter items, create and publish the weekly newsletter
• Coordinate all tasks associated with the journal published by the organisation
• Provide some administrative support for events, including conferences in the years that these are held (note that professional conference organisers are usually engaged)
• Maintain the integrity of the membership database and manage the yearly renewal cycle
• Provide administrative support to the Executive Committee in relation to various programs that the organisation runs on an annual basis
• Provide administrative support to the Executive Committee in relation to various governance matters, including the organisation’s statutory reporting requirements
• Provide various reports to Executive Committee meetings (held quarterly)
• Manage website content
• Undertake bookkeeping, preparation of quarterly BASs and facilitate the annual financial audit
• Other tasks as directed

About You

You will be a high-performing individual with prior experience in an administration / clerical role supporting Executive Committees. You will play a key role in contributing to the success of Australia ICOMOS and should be comfortable working autonomously as this role is largely self-managing.

Skills and qualifications (Selection Criteria):

• Previous administration and clerical experience; experience in and understanding of the not-for-profit landscape would be advantageous
• Sound knowledge of contemporary operational accounting and book-keeping practices is essential.
• Demonstrated proficiency in a broad range of Microsoft Office products and other software applications
• Experience with web content management
• A Diploma or Certificate IV in Business Administration is desirable, but not mandatory

Capabilities:

• Ability to work effectively with limited supervision, with the capacity to collaborate with others where required
• Excellent interpersonal, verbal, and written communication skills
• Highly-developed organisation and time management skills, including the ability to take responsibility for tasks, to work to deadlines and to manage multiple / competing programs of work
• Demonstrated ability to learn new software applications quickly and on the job
• Flexibility to respond efficiently to changing priorities
• Ability to take direction and report to managers
• Ability to liaise with stakeholders from a variety of settings, both internal and external
• Sound judgement and problem-solving skills
• Excellent attention to detail and good record-keeping

What we offer

• Flexible working conditions for the right candidate, including the ability to work from home and change work hours. Working from home is not possible all the time as we need to maintain a consistent physical presence on campus at Deakin as this is important to AICOMOS' relationship with our host.
• The opportunity to work for Australia's peak heritage body as part of an international organisation.
• The position is hosted at Deakin University and co-located with a great group of people
• You will be working on average 20-25 hours per week.

Enquiries

For enquiries relating to the role, please contact Michael Queale via email at [email protected], using the subject line: Secretariat Officer - Australia ICOMOS enquiry via EthicalJobs

Position Description is attached.