Unions NSW is looking for a Full Time Executive Assistant to join our Administrative team.

The Executive Assistant position is responsible for the efficient and effective operation of the office of the Unions NSW Leader from an administrative perspective. This key role will be to provide confidential personal assistance and executive administration support to the Leader in a fast moving, high pressure executive office.

Responsibilities:

• Manage critical issues for the Unions NSW Leader and negotiate and resolve issues at an executive level.
• Manage the competing needs of senior management, internal and external stakeholders with the Leader's availability.
• Maintain the confidentiality of information and discussions within the Leader's office.
• Manage and coordinate the development of new office systems to support the efficient operation of the Leader's office.
• Coordinate the administrative operations of the Unions NSW Leader's office to ensure effective integration is achieved across the organisation.
• Keep abreast of the administrative operation and direction of Unions NSW to facilitate effective decision making within the Leader's office as well as its specific organisational needs
• Manage all other aspects of Unions NSW Leader's office including diary management, coordination of all correspondence and paperwork through the office and ensuring that all speeches, submissions and responses are delivered on time and that the Leader is prepared for eventualities.
• Carry out various administrative tasks.
• Communicate and collaborate professionally with internal and external peers, stakeholders and clients to promote Unions NSW.

Essential Criteria:

• Minimum of 5-6 years’ experience in a similar Executive Assistant/Personal Assistant role supporting senior management of an organisation.
• Demonstrated advanced computer skills including Outlook, Word, Excel and PowerPoint.
• Capacity to prioritise work, exercise judgement, initiative and maintain a very high level of confidentiality, while providing high level support within a highly charged, politically sensitive environment.
• Ability to manage conflicting demands in an environment subject to sudden change.
• Willingness and ability to adapt to varied demands, including out of hours work, sometimes at short notice.
• High level of interpersonal and communication skills.
• High level organisational skills.
• High level problem solving, decision making and delegation skills.
• Proactive and self-directed while also working as a positive team member.

Conditions and Entitlements

• Personal Leave: 10 days per annum (accumulative)
• Annual Leave: 5 weeks annual leave with 17.5% leave loading
• Long Service Leave: 2 months after 10 years’ service
• Rostered Days off: 1 per month
• Superannuation: 9.5% employer contributions 11.5% for female staff.
• Parental Leave: 52 weeks leave including 22 weeks paid parental leave or 3 weeks paid parental leave non-primary carer