• Permanent part time role

Westmead Institute for Medical Research (WIMR) is one of Australia’s leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government. WIMR is an independent medical research institute governed by a Board. It is a multi-disciplinary institute with research across key themes.

Closely affiliated with the University of Sydney and Westmead Hospital, the Institute’s research extends from the laboratory to the patient using the basic tools of molecular and cell biology, genetic epidemiology, imaging technology and clinical research. Biomedical research in the Institute extends into clinical research programs across a wide range of disciplines which may interface with the many clinical trials in progress at any one time. This “bench to bedside” approach enables greater translation of research from biomedical discovery to the development of new prevention strategies, diagnostics and more effective treatments.

The WIMR Foundation was established to secure funding to support the operations and research of WIMR.

The Foundation Coordinator reports to the Head of the WIMR Foundation and is responsible for supporting the efforts of the WIMR Foundation team in day-to-day activities and goals. The role will encompass working with the experienced Foundation management team to support their objectives. The role will offer variety and opportunity to be involved in a Foundation growing and expanding in the current, exciting environment of Western Sydney.

Key areas of responsibility include:

• Provide administrative support to Head of Foundation
• Provide administrative support with all members of the Foundation team as required
• Support the implementation of community engagement and fundraising campaigns across all Foundation departments through liaison with internal stakeholders, agency partners, suppliers
• Support Head of Foundation with Strategic Partnership activities
• Assist with booking venues, meetings, catering for tours and events held in WIMR including event logistics including bump in/outs, permit applications, volunteer recruitment
• CRM – support the team to implement regular CRM updates, donor register updates, mailing lists updates
• Work with Communications and Marketing team in contributing to digital and social media campaigns for the Foundation initiatives
• Work with the Finance team to ensure documentation and input related to areas such as donations, expenses, invoices are up to date and correctly provided on a timely basis
• General office duties and support
• Some reasonable afterhours may be required with events and meetings

To be successful in this role you will need to have the following education, experience, and technical knowledge:

• A positive, can-do attitude, and experience in engaging with a range of internal and external stakeholders
• Excellent written and oral communication skills and presentation skills
• Excellent computer skills including office, powerpoint
• CRM system knowledge essential – Dynamic 365 preferable
• Experience organising and managing events
• Understanding of confidentiality and sensitivity when dealing with Foundation matters
• Experience managing multiple tasks, in a fast-paced environment
• Highly organised with good time management skills

This is a part time opportunity working 4 days per week, or equivalent hours under flexible arrangement across the week

Why should you work with WIMR?

• Be part of an organisation that has a strong foundation of encouraging curious, solution focused thinking and collaboration
• The incredible pride that comes with supporting a team who are literally striving to change the world and save lives
• Beautiful building incorporating professional cafe, bike storage facilities, showering facilities, world class equipment and facilities
• Hybrid work arrangements
• Close to public transport / on-site parking
• NFP ability to salary sacrifice for tax benefits
• Option for novated leasing
• Paid parental leave program
• Access to employee assistance program