About The Role

Shape the student experience at UNSW! Work alongside a team of full time and student staff to engage and develop the students of UNSW by supporting over 350 student-run Clubs.

The Administration Coordinator (Clubs) reports to the Clubs Manager and is responsible for the day-to-day management of the Clubs Department to ensure that UNSW students receive outstanding support from Arc Clubs @ UNSW that is both up-to-date and delivered in a timely manner.

If you think you can enliven the student experience by removing red tape, streamlining procedures and being an admin wizard then you’re just what we’re looking for!

Who are we?

Arc UNSW is a not-for-profit student life organisation, whose mission is to provide the best student experience. We support over 350 student clubs, wellness and sustainability programs, manage the Village Green Sporting precinct, and run several venues on campus including the Grad Shop and Roundhouse.

Our core values of Students At The Centre, Do Good Things, In It Together, Always Learning and Have Some Fun encapsulate everything we do.

Key Tasks & Accountabilities

The role will have varied tasks which may include, but are not limited to:

• Lead the administration of the Arc Clubs Team and our affiliates.
• Coordinate and deliver Arc Clubs’ continued support to over 350 clubs and societies, via club grants, bookings, policy updates, AHEGS recognition and more.
• Secure the future of clubs by ensuring they are compliant with financial, fiduciary and legal obligations.
• Coordinate student staff and provide the support and training for them to excel in their roles.
• Relationship building with UNSW stakeholders, such as students and staff.
• Assist the Clubs Manager to create and update new policy that will ensure a better student experience for all club members
• Managing the Clubs Office and ensuring the space is utilised by students and kept neat and tidy.
• Assist in the delivery of other student programs and events

For more information about this role, please refer to the position description, available to click through on our website.

Key Tasks & Accountabilities

The role will have varied tasks which may include, but are not limited to:

• Lead the administration of the Arc Clubs Team and our affiliates.
• Coordinate and deliver Arc Clubs’ continued support to over 350 clubs and societies, via club grants, bookings, policy updates, AHEGS recognition and more.
• Secure the future of clubs by ensuring they are compliant with financial, fiduciary and legal obligations.
• Coordinate student staff and provide the support and training for them to excel in their roles.
• Relationship building with UNSW stakeholders, such as students and staff.
• Assist the Clubs Manager to create and update new policy that will ensure a better student experience for all club members
• Managing the Clubs Office and ensuring the space is utilised by students and kept neat and tidy.
• Assist in the delivery of other student programs and events

Selection Criteria

Essential

• Proven experience developing and streamlining existing administration processes and procedures
• Passion for Campus life, to maximise it at UNSW through student Clubs.
• Proven interpersonal skills and experience, ability to work with and positively engage with many different types of people, especially students in a student-oriented environment;
• High level oral and written communication skills including proven skills in relationship building;
• Experience handling sensitive student issues, incidents and conflicts, both directly and indirectly (e.g. providing guidance to students in handling these situations), applying policies and procedures where relevant;
• High attention to detail with demonstrated project planning skills, including experience in planning, overseeing and finalising the completion of projects on time;
• Demonstrated competent use of Windows OS, with Advanced competence in Microsoft Office applications (particularly Microsoft Word and Excel);

Desirable

• Experience with student Clubs (or similar organisations), especially at UNSW
• Proven experience drafting, reviewing and establishing new policy and procedures.
• Proven understanding and experience in cultural diversity issues, awareness, promotion and advocacy;
• Proven experience using Visual Basic for Applications (VBA) with Microsoft Excel
• Experience using CRM software, especially Salesforce & Formstack
• Proven experience establishing and training others in administrative procedures
• Knowledge of Workplace Health and Safety (WHS) and Ethical Practice, along with the ability to apply these principles in the workplace;
• Current Working With Children Check
• Current NSW Drivers Licence (at least Provisional)

What We Can Offer You

• A full-time, permanent role of 5 days per week
• Salary of $65000 plus Super
• Awesome professional experience working in a sector leading organisation and a sector leading team
• A unique opportunity to shape what Club-focused engagement looks like at UNSW
• A fun, fast and driven environment with lots of potential for learning and growth
• Awesome professional experience working in a sector leading organisation
• A chance to be a change maker – making a real difference
• A spot on our trivia team (How’s your geography knowledge?)
• Convenient and central office location on UNSW’s Kensington Campus
• Secure employment with a supportive team.

How to Apply

If you would like to apply, please submit the following:

• Your resume
• A cover letter outlining why you would be the best person for the job, along with your availability to start.

QUESTIONS?

For information, please contact James Wilson by email at [email protected] using the subject line: Administration Coordinator - Clubs enquiry via EthicalJobs.

Please note Arc @ UNSW will commence interviews as applications are received. We encourage interested candidates to apply promptly, as the position may be filled prior to the advertised closing date.

A position description is attached.