Company Description

The Aspect Autism Friendly team’s mission is ‘Making Australia Autism Friendly’.

Our team works with all different types of organisations in all different sectors/industries who come into contact with the general public and Autistic people.

Our work is informed by Aspect Autism Friendly’s Framework – a comprehensive approach that was developed based on:

• Research
• Aspect’s 50+ years of good-practice knowledge
• Autistic coproduction

We try to be an autism-friendly/inclusive employer and our staff report that some of the strengths of our team include being:

• Friendly & warm
• Open-minded
• Patient & flexible
• Understanding and supportive of social or communication differences

We are a team of Autistic and non-autistic people who work together in partnership to:

• Walkthrough and assess places, events or activities
• Make recommendations about how organisations can improve their places, events or activities
• Develop helpful resources like Visual Stories, Sensory Maps, Visual Communication Supports and Visual Schedules
• Support the development of inclusive events and initiatives, like adapted sport programs or relaxed theatre performances
• Provide training to staff about supporting autistic people
• Do a follow-up walkthrough to check how recommendations have been implemented
• Advocate for good practice autism friendly work through a variety of communications including media and social media

Job Description

The Administration Officer will work as part of the Aspect Practice team in the Aspect Autism Friendly (AF) team. The role works in partnership with non-autistic staff to provide administrative support to the team’s Autism Friendly Consultants and Executive Manager. 

Key Responsibilities

• Sending template emails (i.e. pre-training session, post-training session) to gather or share relevant info with clients, and share with AF team
• Booking initial meetings between AF staff and client
• Developing Proposals based on notes from AF staff at Discovery Meetings
• Developing Agendas
• Booking in Calendars
• Booking Travel
• Helping to organise and advise staff of when and where to be, due dates etc
• Taking Minutes/actions
• Updating Salesforce regularly (i.e. contact info, adding products when proposals agreed, adding tasks, updating stages of projects, saving files)
• Liaising with finance for invoicing
• Keeping various lists (i.e. suggested improvements to a process or document) for review and action at a later date
• Helping to develop project plans/framework of various continuous improvement projects
• Using Salesforces to add client information, notes and run reports

Qualifications

Essential requirements:

• Experience with Salesforce
• Demonstrated successful experience in working with stakeholders to achieve project outcomes
• Proven highly developed organisational & time management strategies
• Proven strategies to manage priorities to effectively contribute to a variety of tasks/projects in the same time period
• Demonstrated understanding of contemporary, evidence-based approaches to inclusion of Autistic people
• Demonstrated experience as part of a high performing team

Other Requirements:

• Working with Children Check for paid employment (for relevant state) and National Police Clearance on job offer is mandatory
• For more details, click on the link to view the Position Profile

This role is maximum term,1 year contract, part time 4 days per week. The full time equivalent salary is $80,000 (inclusive of superannuation) per annum. Salary packaging options are available to increase your take home pay.

To Apply

Please include your resume and complete the candidate questionnaire; a cover letter is optional. 

If you are interested in this role, please submit an application at your earliest convenience. 

Aspect reserves the right to interview and appoint at any stage during the search process.

Enquiries should be directed to: Ainslie Robinson, Working in Partnership Senior Officer at [email protected] using the subject line: Administration Officer, Autism Friendly enquiry via EthicalJobs.

Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these.