Based in Carlton South, the Australian Services Union Victorian Private Sector Branch is seeking to appoint a full-time Executive Office Manager to support the Branch’s leadership, and general office administration and membership team.

As part of a small team, the Executive Officer Manager is responsible for providing comprehensive administrative, organisational, and operational support to drive the day-to-day functions of the Branch and support the Executive.

Key responsibilities:

• Coordinate and support the office and membership team in day-to-day operations and member support.
• Produce and meet deadlines for governance and regulatory reporting including to Branch Executive, AEC, VEC, ALP, Fair Work, and auditor.
• Respond promptly to membership and delegate enquiries via telephone, email, letter, and other forms of communication.
• Order and maintain office stores and supplies responsibly, efficiently, and effectively.
• Facilitate end-to-end provision of Delegate training in conjunction with the Union Trainer.
• Ensuring smooth operation of IT systems via our IT provider.
• Draft and manage HR contracts, staff records and onboarding/offboarding processes.
• Administer and scope potential enhancements to contracts, systems and delivery of services to support Branch staff and members.
• Planning/managing major events, conferences, travel and meetings.
• Work collaboratively to support all functions of the organisation including the Executive, Finance Manager, and industrial team.
• Assisting with all other general office and administrative duties as directed by the Branch Secretary and Branch Executive.

A position description is attached.

apply for this role, you must be able to demonstrate:

• Excellent written, verbal communication and interpersonal skills.
• Excellent computer literacy skills including MS Office Suite. Experience with membership systems or similar preferred but not essential.
• Ability to set priorities when faced with competing demands and short timeframes.
• A high attention to detail, well developed organisational and administrative skills.
• Ability to work with a range of stakeholders.
• Proven ability to work collaboratively and coordinate people.
• Commitment to trade union principles.

Salary:

Salary range of $96,598- $107,245 depending on experience and monthly RDOs and 16% superannuation.

About us:

Australian Services Union Victorian Private Sector Branch members hail from diverse industries including clerical, administrative, customer service, airline staff, legal sector, call centre, and community sector workers.

We pride ourselves on ensuring that we work side by side with our members to achieve better outcomes for working people, as well as fairness and equality for all Australians.

Additional Information:

The successful applicant will need to enjoy working as part of a team and support the principles of trade unionism.

We would encourage applicants to apply as soon as possible as applications will be assessed on an ongoing basis. If we identify suitable applicants prior to the posted closing date of the advertisement we may close the position early.

Further information: Imogen Sturni, Branch Secretary, [email protected] using the subject line: Executive Office Manager enquiry via EthicalJobs.

A position description is attached.