<h3><strong>POSITION OBJECTIVE</strong></h3>
<ul>
<li>To provide high level assistance as required to the Branch Secretary, trusted with complex duties and sensitive information.</li>
<li>General office administration when directed, including in charge of scheduling meetings, minutes, maintaining data and producing reports and presentations for elected officers.</li>
</ul>
<p>Under the regular direction of the Branch Secretary, Legal Governance Manager and the general supervision of the Director Finance Risk and Compliance develop and implement goals to:</p>
<ul>
<li>Ensure the smooth running of the office, working one-to-one with elected officers, and on a wider basis with internal and external parties</li>
<li>Provide high-level administrative support to the Branch Secretary including email, diary management and travel arrangements.</li>
<li>Handling internal and external correspondence directed to elected officers in a timely manner.</li>
<li>Manage incoming and outgoing Executive communication (telephone, electronic, hard copy) ensuring it is responsive, welcoming, effective and aligns with branch priorities.</li>
<li>Draft and edit correspondence, communications, presentations and other documents.</li>
<li>Manage logistics and secretariat for Branch Executive Meetings, internal team meetings, workshops, events and functions.</li>
<li>Preparation, formatting and distribution of agenda and associated papers for Branch Executive meetings, Branch Executive Sub-Committees and various other internal meetings.</li>
<li>Record, prepare and distribute meeting minutes and maintain corporate and organisational records.</li>
<li>Research, collect and analyse data and other information to prepare reports and documents as required.</li>
<li>Interpret instructions and issues arising and implementing appropriate actions according to administrative policies and procedures.</li>
<li>Maintain and publish various contact lists.</li>
<li>Such other tasks as directed that support or enhances the objectives and responsibilities of the position.</li>
<li>Maintain Branch Policy Register and ensure timely policy reviews and updates are conducted by policy owners within established timeframes</li>
</ul>
<h3>Key areas</h3>
<p><strong>1. Preparation of Correspondence / Documents</strong></p>
<ul>
<li>Prepare correspondence / documents, as required.</li>
<li>Format, proofread and edit correspondence/documents, as required.</li>
<li>Ensure all completed documentation is authorised and forwarded on for mailing / emailing, in a timely manner.</li>
<li>File and retrieve corporate documents, records and reports.</li>
<li>Compose correspondence as instructed by the writer.</li>
</ul>
<p><strong>2. Meetings</strong></p>
<ul>
<li>Arrange use of meeting rooms, facilities, including equipment both in-house and outside, when requested.</li>
<li>Organise teleconferences and online meetings, when required.</li>
<li>Organise catering for meetings, when required.</li>
<li>Print/copy and prepare documents/materials/handouts as requested for meetings.</li>
</ul>
<p><strong>3. Liaison with ASU Members &amp; Others</strong></p>
<ul>
<li>Contact and liaise with members / delegates, as required.</li>
<li>Answer telephone enquiries, when required.</li>
<li>Attend meetings, as required.</li>
<li>Act as secretariat to meetings, as required.</li>
</ul>
<p><strong>4. Administrative / Research Functions</strong></p>
<ul>
<li>Provide all necessary word processing / administrative support including filing, photocopying, faxing, emailing, etc.</li>
<li>Research information, as requested.</li>
<li>Send emails and distribute incoming emails in accordance with established procedures.</li>
<li>Maintain reference, contact lists and other data as required, and looking for ways to improve current systems.</li>
<li>Assisting IBU with administrative functions as needed</li>
</ul>
<p><strong>5. Policy coordination support</strong></p>
<ul>
<li>Develop and maintain a review schedule and liaise with relevant branch policy owners to ensure that policies are reviewed in a timely basis.</li>
<li>Ensure that staff, branch executive, delegates and members are advised and where relevant, educated on changes to existing policies or implementation of new policies.</li>
</ul>
<p><strong>6. Support Branch Strategic Objectives</strong></p>
<ul>
<li>In conjunction with Branch Secretary responsible for the measurement and capture of designated executive metrics and performance indicators, and provide advice regarding any trends, risks and / or opportunities for improvement</li>
<li>Assist Branch Leadership with Project / Program Management, reporting and tracking, cost optimization where applicable within executive function.</li>
<li>Other responsibilities / duties and projects, as may be assigned by the Branch Secretary or delegate from time to time.</li>
</ul>
<h3><strong>ORGANISATIONAL RELATIONSHIP</strong></h3>
<ul>
<li>Reports to: Director Finance Risk and Compliance</li>
<li>Internal Liaisons: All Staff</li>
<li>External Liaisons:
<ul>
<li>Branch Executive</li>
<li>Members / Delegates</li>
<li>Appropriate Industry Committees</li>
<li>Employers</li>
<li>Other Unions</li>
<li>VTHC</li>
<li>ACTU</li>
<li>ASU National staff and other branches</li>
</ul>
</li>
</ul>
<h3>LIMITS OF AUTHORITY</h3>
<p>The position has authority to work within established guidelines with guidance / assistance available if required.</p>
<h3>SELECTION CRITERIA</h3>
<ul>
<li>Proven ability to identify, prioritise, set and manage multiple priorities and meet deadlines.</li>
<li>Demonstrated ability to devise own work plans and work independently.</li>
<li>Highly developed computer skills including MS Office Suite &amp; MS Windows.</li>
<li>High-level written and oral communication skills and the ability to use communication and information systems and to communicate and liaise effectively and sensitively at all levels, both internally and externally.</li>
<li>Demonstrated capacity to display sound judgement, initiative and innovation.</li>
<li>High level attention to detail, administrative and organisational skills.</li>
<li>Previous experience in governance, executive and/or board support (highly desirable).</li>
</ul>
<h3><strong>Skills and Attributes</strong></h3>
<ul>
<li>Excellent time management, written and verbal communication skills</li>
<li>Ability to perform under pressure, without losing attention to detail.</li>
<li>Ability to perform work within specified timelines.</li>
<li>Experience in the support of people and projects.</li>
<li>Demonstrated ability to appropriately and sensitively deal with confidential information.</li>
<li>An understanding of and commitment to the principles of organised labour and unionism.</li>
<li>Ability to adjust work practices to meet the needs of the union and its members.</li>
<li>High degree of professionalism and judgement with the ability to maintain a high level of confidentiality.</li>
<li>Have knowledge or ability to learn and use competently software systems and programs currently in use by the branch and any further programs that may be installed in the future (eg iMIS).</li>
</ul>
<h3><strong>General Statement</strong></h3>
<p>This position description is intended to describe the general content of and requirements for performing this job. It is not an exhaustive statement of duties, responsibilities or requirements. The performance of other duties within the employee&rsquo;s competence and skills will be required from time to time in order to meet the Union&rsquo;s needs.</p>
<h3><strong>Privacy</strong></h3>
<p>The collection and handling of information will be consistent with the requirements of the Information Privacy Act 1988 and all subsequent amendments.</p>
<h3><strong>Other Information</strong></h3>
<p>The OH&amp;S requirements of the position are:</p>
<p>Cooperate with all health and safety policies and procedures of the union and take all reasonable care to ensure that the actions or omissions do not impact on the health and safety of others in the union.</p>
<p><strong>A position description is attached.</strong></p>

Carlton

Melbourne

Australian Services Union Victorian and Tasmanian Authorities & Services Branch

Dependent on experience: $77,233- $91,282 plus generous superannuation benefits

Not For Profit (NFP)

Highly rewarding chance to support senior leadership team at the Australian Services Union Victorian and Tasmanian Authorities Branch.

Executive Assistant / Compliance Admin

Full Time

Ethical Jobs in Melbourne (VIC)

Ethical Jobs in Sydney (NSW)

Ethical Jobs in Brisbane (QLD)

Ethical Jobs in Perth (WA)

Ethical Jobs in Adelaide (SA)

Ethical Jobs in Canberra & the ACT

Ethical Jobs in Darwin (NT)

Ethical Jobs in Hobart (TAS)

Ethical Jobs in Regional Victoria

Ethical Jobs in Regional New South Wales (NSW)

Ethical Jobs in Regional Queensland (QLD)

Ethical Jobs in Regional Tasmania

Ethical Jobs in Regional Northern Territory (NT)

Ethical Jobs in Regional South Australia (SA)

Ethical Jobs in Regional Western Australia (WA)

International Ethical Jobs

Ethical Jobs in Geelong (VIC)

Ethical Jobs in Bendigo (VIC)

Ethical Jobs in Albury Wodonga (VIC)

Ethical Jobs in Ballarat (VIC)

Ethical Jobs in Traralgon & Gippsland (VIC)

Ethical Jobs in Wangaratta (VIC)

Ethical Jobs in Warrnambool (VIC)

Ethical Jobs in Shepparton (VIC)

Ethical Jobs in Newcastle & the Hunter Region (NSW)

Ethical Jobs in Wollongong & the Illawarra Region (NSW)

Ethical Jobs in Gosford & the Central Coast (NSW)

Ethical Jobs in Cairns (QLD)

Ethical Jobs in Townsville (QLD)

Ethical Jobs in Rockhampton (QLD)

Ethical Jobs in Mt Isa (QLD)

Ethical Jobs in Bundaberg (QLD)

Ethical Jobs in Toowoomba (QLD)

Ethical Jobs in Alice Springs (NT)

Ethical Jobs on the Gold Coast (QLD)

Ethical Jobs on the Sunshine Coast (QLD)

Ethical Jobs in Coffs Harbour, Lismore and the North Coast (NSW)

Ethical Jobs in Launceston (TAS)

Administration Jobs

Advocacy and Campaigns Jobs

Aged Care and Seniors Rights Jobs

Alcohol and Other Drugs Jobs

Animal Welfare and Protection Jobs

Business Development and Sales Jobs

Care and Support Work Jobs

Co-ops and Credit Unions Jobs

Communications and Marketing Jobs

Community Development Jobs

Conservation and Land Management Jobs

Corporate Social Responsibility Jobs

Disability Services Jobs

Early Childhood Jobs

Eco-Tourism Jobs

Education and Training Jobs

Environment and Sustainability Jobs

Executive and Senior Management Jobs

FairTrade and Organic Jobs

Family Services Jobs

Finance and Accounting Jobs

Fundraising Jobs

LGBTQIA+ Jobs

Green Architecture/Property Jobs

Green Energy Jobs

Green Products and Services Jobs

Health Care and Allied Health Jobs

Health Promotion Jobs

Housing and Homelessness Jobs

HR and Employment Services Jobs

Information Technology & Digital Jobs

Indigenous Jobs

International Aid and Development Jobs

Legal and Human Rights Jobs

Management Jobs

Media and Arts Jobs

Medical Research Jobs

Mental Health and Counselling Jobs

Multiculturalism and Diversity Jobs

Nursing Jobs

Operations and Risk Management Jobs

Organic Farming and Gardening Jobs

Policy and Research Jobs

Project Management Jobs

Recycling and Waste Management Jobs

Retail and Hospitality Jobs

Social Work Jobs

Sustainable Transport Jobs

Trades and Services Jobs

Unions and Workers Rights Jobs

Volunteer Management Jobs

Womens Organisations and Services Jobs

Youth Jobs

Not-for-profit (NFP) Jobs

Social Enterprise Jobs

University & Higher Education Jobs

Local Government Jobs

Volunteer Jobs

Aged & Community Care Jobs in Adelaide

Aged & Community Care Jobs in Brisbane

Aged & Community Care Jobs in Canberra

Aged & Community Care Jobs in Darwin

One job ad credit

Three job ad credits

Five job ad credits

Ten job ad credits

Thirty job ad credits

Fifty job ad credits

Regional SA

Hobart

Regional TAS

Darwin

Regional NT

Canberra & ACT

Australia-Wide

International

Regional VIC

Sydney

Regional NSW

Brisbane & Gold Coast

Regional QLD

Perth

Regional WA

Adelaide

Social Enterprise (for-Profit)

Business / Private Sector

UN / Multilateral Org

State Government

Recruitment Company

University / TAFE / Higher Education

Local Government / Council

Social Enterprise (Not-for-Profit)

Advertising Agency

Individual

Not-for-Profit

Trade Union

Federal Government

Kinder / Primary / Secondary School

Business/Private Sector

Local Government

Social Enterprise

University & Higher Education

Social Work

Project Management

Mental Health and Counselling

Management

Administration

Youth

Family Services

Operations and Risk Management

Education and Training

Communications and Marketing

Uniting (Victoria and Tasmania) Limited

Uniting (NSW.ACT)

Impact Advising 

Blue Knot Foundation 

Elizabeth Morgan House Aboriginal Women's Service

Launch Housing

Victorian Aboriginal and Community Agency

Australian Marine Conservation Society

NSW Department of Communities and Justice

The Smith Family

knowmore

About Time For Justice 

Consent Labs

NGO Recruitment

Ethical Clothing Australia

The Fred Hollows Foundation

Access Care Network Australia

Rusher Rogers 

Anglicare Victoria

Safe Steps Family Violence Response Centre

Neami National

Encircle

Australian Conservation Foundation

cohealth

admin

customer-service-team

employer-member

employer-owner

employer-specified

exporter

finance

job-seeker

relations-team

service-account

staff-member

Casual

Contract

Graduate

Part Time

Volunteer

Board Member

Remote / Work from Home

Main Navigation

Job Application for

Executive Assistant / Compliance Admin

How to apply

Supporting Materials

Personal details

Your home location

Your most recent role

CV / Resume *

Other Documents

Enter a password

Job Description

Main Navigation

Job search form

Job Application for

Executive Assistant / Compliance Admin

How to apply

Supporting Materials

Personal details

Your home location

Your most recent role

CV / Resume *

Other Documents

Enter a password

Job Description