• $86,962 - $117,000 + Superannuation + Salary Packaging ($15,900.00 + Meal & Entertainment expenses)
• Hybrid and flexible working arrangements
• 2 year contract 0.8 FTE

About the Institute

Located on Gadigal and Bidjigal land (Randwick, NSW), Black Dog Institute is the only Medical Research Institute in Australia to investigate mental health across the full lifespan, our aim is to create a mentally healthier world for everyone. Through effective communications, we lead Australia’s population health response to suicide prevention and champion the ongoing conversation of mental health in our society.

Benefits

• Hybrid work, 1-2 days per week in office (choose your days, consistent team collaboration days where possible)
• 28 hour work week, flexible hours agreements
• Salary Packaging: $15,900.00 of your base salary tax free & up to $2650.00 meal & entertainment
• Family first, people first culture, we put our research into action at work to make sure we maintain mental health and wellbeing at work
• Pet friendly workplace
• Leave benefits including public holiday swap, gifted annual leave, and wellbeing leave
• Employee discounts

The Role

Research Translation Framework:

Research translation is the backbone of the Black Dog Institute’s mission. It is the mechanism by which we deliver research with real world impact to treat, manage and prevent common mental health conditions and suicide in workplaces, schools, health settings and the wider community. We achieve this using our Research Translation Framework, which is a systematic and structured program that supports and governs activities that bridge the gap between research findings and their practical application in real-world settings.

Job Purpose

The purpose of this position is to support the delivery of the Research Translation Framework (RTF) at the Black Dog Institute. Working with all parts of the Institute, the Project Manager will be responsible for coordinating and monitoring the RTF process from end to end, inclusive of the governance structure that supports it, and providing project pipeline visibility and reporting to required parties. They will regularly review and refine the processes and activities underscoring the RTF to ensure it remains fit for purpose and meets the intended objectives.

Duties & Responsibilities

RTF Administration

• Coordinate the business-as-usual delivery of the RTF through the enterprise Project Management Office (ePMO) ensuring the smooth entry and transition of projects and associated products, services and programs, through the translation pathway.
• Coordinate governance for all RTF Stage Gates ensuring accurate record-keeping of decisions and ensuring good document management practice at the project and product, service and program level.
• Create and maintain appropriate knowledge management of the RTF end-to-end process.
• Ensure all RTF policies and procedures, training materials and guides are up-to-date and meet the needs of stakeholders.
• Deliver induction and refresher training sessions on the RTF end-to-end process as required.
• Manage the day-to-day operation of RTF business systems including online platforms, the project repository, and shared mailboxes.
• Maintain all RTF business systems to a high-standard and generate routine reports along with ad hoc reporting as required.
• Monitor, communicate and evaluate RTF implementation timelines and impact, including identifying issues, assessing progress and effectiveness, evaluating success of RTF outcomes.
• Work with stakeholders to make enhancements to RTF process as required.

Project Management:

• Assist in project scoping, development of project plans, resources and budgets.
• Support implementation of broader ePMO activities, facilitating the flow of information between team members, and maintaining the project calendar.
• Manage projects, and support teams to deliver on complex outcomes, ensuring that project methodologies, standards and processes are adhered to, resulting in projects delivered within agreed timeframes, scope and budget.
• Write clear and concise specifications, reports, project management plans, business cases, project schedules, budgets and briefing notes and communicate effectively with a variety of audiences.
• Manage projects using project management software such as Microsoft Project, NetSuite, Jira and Confluence.
• Monitor, communicate and evaluate project implementation timelines and impact, including supporting the project team in identifying issues, assessing progress and effectiveness, evaluating success of project outcomes.
• Undertake research and formulate recommendations to support project decisions.

Stakeholder Communication:

• Establish and maintain stakeholder relationships through effective communication and negotiation to ensure project deliverables are met.
• Provide advice and information to stakeholders on project issues and support project development and delivery.
• Facilitate and support external and internal working groups and relationships.

Information Technology:

• Work with internal and third-party partners to support and maintain relevant business systems.

Compliance and Training:

• Comply with BDI policies.
• Comply with all required project specific and BDI specific systems.
• Comply with applicable regulations, guidelines, Standard Operating Procedures and project specific requirements.

As a Team Member:

• Demonstrate commitment to BDI’s organisational values, including performing to an exceptionally high ethical standard and focus on integrity, collaboration and teamwork in all efforts.
• Report and escalate identified issues and risks in areas of responsibility according to BDI and/or the project requirements.

Work, Health and Safety:

• Ensure self and all staff comply with all WHS legislation WHS Policy and Procedures.
• Report any WHS hazards and significant issues to Director, People & Culture or delegate.
• Work in a safe manner, applying a duty of care.

Note: the list of responsibilities is not exhaustive, and the Institute may change or request additional activities to meet the operational needs of the business

Skills & Experience Required

Essential Criteria:

1. Tertiary qualifications in related science, healthcare, project or business management or equivalent years of experience.
2. Minimum 5+ years’ experience in a research, healthcare, business or academic environment.
3. Formal project management qualifications, or equivalent practical experience.
4. Demonstrated knowledge, skills and ability to manage projects, from planning through to evaluation.
5. Demonstrated knowledge and skills in project management techniques, tools and methodologies, covering all phases of the project life-cycle.
6. Demonstrated high-level of interpersonal, oral and written communication skills with a proven ability to consult and negotiate with a diverse range of stakeholders.
7. Outstanding communication skills, with demonstrated ability to leverage relationships and networks of internal and external stakeholders to positively influence outcomes.
8. Ability to prepare various documents including project management documentation, budgets, work schedules, briefing notes, business cases, correspondence and reports
9. A high-level of computer literacy, including Microsoft Suite, Excel, PowerPoint and MS Teams.

Desirable Criteria:

1. Experience working with JIRA, Confluence and NetSuite.
2. Experience working in not-for-profit and/or mental health sectors.
3. Experience in implementing change communication programs while working with flexible teams, where team members may work from home regularly or have variable arrangements.

EEO Statement

Black Dog Institute is committed to achieving a diverse and inclusive workforce that reflects our wider community. We ensure equal employment opportunity for all, regardless of age, appearance, carer status, cultural and/or racial background, disability, gender identity, lived experience, religion or sexual orientation.

How to Apply

To become a part of the Black Dog Institute team, follow the "Apply Now" button to our careers site on ELMO to submit your resume and cover letter. Please note that we do not ask candidates to share their identification until after attending an interview. We are a 2022 Circle Back Initiative Employer and commit to respond to every applicant.