Beacon Foundation’s (“Beacon”) mission is to support young people to have the aspiration, motivation, and ability to determine their working future. We deliver programs and experiences that connect students with industry to prepare them for the world of work.

We are seeking a passionate and motivated Executive Assistant and Corporate Services Coordinator to join our close-knit and supportive team at our Hobart office. If you are after a diverse role you can make your own while contributing to a greater purpose we would love to hear from you.

About the role:

As Executive Assistant and Corporate Services Coordinator, you will work closely with the Finance Manager to deliver high level administrative support across various corporate functions including Human Resources (HR), Finance, Information & Communications Technology (ICT) and general office administration. Additionally, this role provides comprehensive administrative support to the CEO and Executive Team, ensuring Beacon Foundation operates efficiently and remains responsive.

Key responsibilities:

• Coordinate the full range of administrative requirements of the employee lifecycle, including recruitment, selection, onboarding, probation and cessation processes
• Manage travel arrangements for the organisation
• Ensure the smooth and efficient operation of Beacon’s corporate office and satellite offices, including procurement of all necessary supplies and services, rostering and visitor liaison
• Provide high level administrative support to the CEO and Executive Team, including diary management, research and preparation of briefing documents, coordination of meetings and events and preparation of agendas and minutes

About you:

The key attributes required for success in this role are:

• A passion for creating better opportunities for young Australians
• A commitment to, and understanding of, Beacon Foundation’s Mission, Vision, and Values
• Excellent client centric interpersonal and communication skills with the ability to build and maintain collaborative and productive relationships
• Attention to detail with strong written ability for clear and concise email communications and reports
• Highly organised and systematic but flexible and adaptable to meet competing priorities and challenging situations
• A go-getter focused on meeting deliverables who can self-motivate and work independently, whilst also contribute to a team
• High level of professionalism and discretion in dealing with private and confidential information
• Enthusiasm to take on a broad range of tasks and assist in whatever capacity is required to meet organisational needs
• Support and promote the work of Beacon and maintain a positive image of the organisation

Qualifications, Experience and Checks:

• Minimum of 2 years’ experience in a similar high level administration role
• Experience in a broad range office and corporate management activities is desirable
• Experience in Human Resources administration will be highly regarded
• Proficient user of the Microsoft Office Suite, particularly Outlook, Word, Excel and PowerPoint, with an interest in technology
• A mobile phone is required (you will receive an allowance in addition to your salary)
• Satisfactory National Police Check and Working with Vulnerable People Check

How to apply:

Click 'Apply Now' to submit your application.

Applications must include:

• A cover letter of no more than two pages outlining your skills and experience against the above Key Attributes, Key Responsibilities and Experience;
• Detailed curriculum vitae (CV) / resume; and
• Contact details for two recent referees best placed to comment on your skills in relation to the position

Based in Hobart this position is a permanent, full-time contract with five weeks’ annual leave and an employee assistance program. Also, because we’re a not-for-profit, you can salary package up to $18,550 p.a. with no tax payable on this money.

For further information about the role, please contact [email protected] using the subject line: Executive Assistant & Corporate Services Coordinator enquiry via EthicalJobs.

A position description is attached.

Please submit your application by 9:00am on the closing date.