ABOUT BODY SAFETY AUSTRALIA

Body Safety Australia is a not-for-profit organisation promoting childhoods free from violence where children enjoy equitable and respectful relationships.

We deliver programs in early childhood education and schools. Our programs include abuse prevention, respectful relationships and sexuality education and cyber safety.

We celebrate children and young people from all family structures, cultures and faiths, genders and sexualities.

ABOUT THE ROLE

We are so excited to offer an opportunity for an Operations Manager to join our team! In this role, you will work with the CEO, Board of Directors and administration team to ensure the organisation successfully meets all workplace, financial, funding, administrative, and regulatory requirements, on schedule and budget.  

The Operations Manager role will best suit someone who understands the shifting priorities and grassroots nature of the organisation and has a practical understanding of your own time management process to best suit the day-to-day needs of the team and the organisation’s objectives. 

This role requires someone who can approach their own role strategically and manage their time to ensure that they get to progress each area of accountability (e.g. finance, governance, project support) to best service the bigger picture. You will be in strong communication with the CEO, which is a critical relationship that informs the understanding of direction which you’ll have the knowledge and initiative to translate into operational tactics.  

If you have a passion for making a positive impact, possess excellent leadership skills, and have a proven track record in operations management, we encourage you to apply for this rewarding role.

This position will be located in North Melbourne and offers flexibility regarding work hours, with the possibility of negotiating a 0.4FTE workload spread across 2-5 days per week.

DUAL ROLE OPPORTUNITY

We're also excited to offer you the opportunity to join Body Safety Australia in a dynamic capacity. We're currently seeking applications for the role of Operations Manager (0.4FTE), alongside the chance to diversify your experience by taking on the role of Executive Assistant (0.6FTE). Together, these roles constitute a full-time commitment, offering a unique opportunity to immerse yourself in different facets of our organisation's operations, amplifying your skills and fostering an even greater impact on our mission. Whether you're interested in one role or both, we encourage you to apply. Rest assured, we'll evaluate all applications solely on their quality, without consideration for whether you apply to one or both positions.

Core responsibilities

Working closely with the CEO, the Operations Manager is responsible for:

• Overseeing the efficient and comprehensive management of the organisation’s day-to-day business operations and administration, 

• Developing and managing Body Safety Australia’s annual operational budget to support the company’s strategic goals, 

• Managing the financial administration of the company, ensuring that income and expenditure are within budget and that sufficient revenue is generated to sustainably support the company’s ongoing operations. 

GOVERNANCE 

• Maintain compliance requirements for the organisation’s legal, insurance and charity status interests,  
• Develop and implement required policies and procedures, 
• Support the application, execution and acquittal of grants, advocacy, and government relations.  

FINANCE 

• Contribute to development, execution, maintenance and tracking of organisational budgets and secure achievement of financial targets,
• Processing of accounts payable and oversight of accounts receivable processes, including managing the escalation of outstanding invoices,   
• Manage relationships with financial suppliers e.g. accountant, auditor.  

HUMAN RESOURCES 

• Manage administration team members in attendance to operational targets,  
• Support team members with performance management, KPIs, conflict resolution and positive workplace culture initiatives,
• Lead recruitment, onboarding and offboarding processes, including optimisation activities,
• Maintain regular internal communication processes and direct policy/process initiatives,
• Process payroll, leave applications, travel claims and reimbursements.   

Additional miscellaneous tasks as negotiated to support the organisation’s smooth operations.

We're looking for people who:

• Are genuinely passionate about being change makers and being part of the prevention of harm towards children,
• Have an understanding of primary prevention education and the critical issues associated with sexual and family violence, and an understanding of child protection practices and compliance,
• Enjoy breadth in their job, and leap at the chance to contribute diverse career skills, 
• Understand the value of administration and takes a strategic approach to operations, 
• Are an excellent communicator with great written and phone skills, 
• Are familiar with the responsibilities of executive leadership and governance and wants to form a strong relationship with leaders,
• Have a desire to learn, share knowledge and support a team, 
• Are experienced in the areas of governance support, finance, office management, and human resources, particularly in education consulting and/or non-profit organisations,
• Have a tertiary qualification/s in business management (or working towards one) or over 3 years’ relevant experience,
• Have a current Working with Children Check and agree to provide a police check. 

Our commitment to communities

Body Safety Australia is committed to ensuring that our service are inclusive of all children, young people and their families. We recognise that some children rarely see themselves reflected in the adults who teach and guide them.

To address this, Body Safety Australia strongly supports applications from people who are part of the following communities:

• Aboriginal and Torres Strait Islander
• LGBTIQA+
• Disability
• Migrant and/or refugee

We understand that for some people from these communities, there have been barriers to further education or employment. We are open to receiving applications from individuals who may not meet all of the key criteria but who bring lived experience and have a dedication to learning and building a career within the organisation.

Body Safety Australia has a commitment to Child Safety. It is an offence under the Child Protection (Prohibited Employment) Act 2005 for a person convicted of a serious sex office to apply for this position. Any offer of employment by Body Safety Australia is subject to a satisfactory Working with Children Check and police check. It is expected that all Body Safety Australia staff will adhere to the Victorian Child Safe Standards and the National Child Safe Principles at all times.

next steps

To apply, please click "Apply Now".

A position description is attached.

We're reviewing applications on a rolling basis, so we encourage you to apply as soon as possible to be considered promptly.