About the role:

CatholicCare Diocese of Broken Bay has an exciting opportunity for an experienced, passionate and driven Reception and Office Administrator to support our growing team in our Tuggerah Family Centre.

This position provides high level, quality administrative and customer service support to our internal teams and clients and customers contributing to the efficient and effective operation of our office.

This is a full-time, permanent role, working Monday to Friday, office hours: 8:30 to 16:30. This is an in-office based role and no work from home option is available.

Be part of an organisation that is purpose driven and gives back to the Community!

Key Responsibilities:

• Act as a first point of contact for clients seeking assistance with a range of challenges including Domestic Violence, Homelessness, Family Support and Therapy services.
• Responding to calls with an empathetic and non-judgmental communication style to our clients, who present with a broad range of challenges and issues, face to face and over the phone.
• Manage the front reception desk, taking inbound calls and re-directing them to the appropriate staff members. Making outbound calls to clients and support workers, intake and data entry.
• Ensure compliance with incident management, reporting and escalation requirements and that organisational obligations under mandatory reporting, child protection, safeguarding and WHS are met.
• Ensure databases are maintained and liaise with the internal IT department for any set up, connection or support required by office staff.
• Maintain a clean & tidy office environment, ensuring availability of supplies, stationery and amenities.
• Organise catering, room bookings and other items relevant to any events, training or meetings as needed.
• Any other ad hoc task as required from time to time to support the service.

To be successful in this role, you will have:

• Extensive prior experience in an Administration, Receptionist or Customer Service roles within Community Services (preferred but not essential).
• Relevant TAFE or tertiary qualifications.
• A strong, confident communication style and an ability to present professionally.
• Experience with dealing with people who may be highly distressed.
• Excellent computer literacy (Microsoft Office – Outlook, Word and PowerPoint).
• Exceptional verbal and written communication skills.
• Demonstrated professional approach to deal with confidential/sensitive matters.
• Good sense of urgency and strong ability work on multiple competing priorities at a time.
• Knowledge of the community sector, social welfare and/or child protection legislation desirable.
• Current NSW Driver’s License and access to an insured vehicle.

About us

CatholicCare is highly respected in the community services space. We consistently secure key contracts that allow us to create lasting change thanks to our proven track record of innovation, compassion and results.

When you join us, you’re not just joining any organisation – you’re becoming part of a team that’s actively shaping the future of support and advocacy in the community services space. As part of our team, you’ll work closely with a diverse range of clients and transform lives every day.

You do not need to be Catholic, or of any faith to work for us. What unites us as workers are our values of compassion, courage, excellence, respect and social justice.

CatholicCare is a great place to work! Find out for yourself what all the hype is about. Please take a few moments to watch this video: https://youtu.be/Ej3l6XJsvE8 

Culture and Benefits

We know that changing roles is a big decision, so here is what we can offer you:

• Salary packaging benefits to receive a portion of your salary tax-free.
• A focus on employee well-being, with regular reflective/practice supervision opportunities.
• Access to training and learning opportunities.
• An Employee Assistance Program offering free and confidential counselling and support.
• An additional paid leave day (CatholicCare Day) to be taken at the end of the year.

We are a safe, respectful, and inclusive employer. We welcome all applicants, regardless of their cultural background, gender, faith or disability. Our organisation will accommodate any reasonable requests to support you to thrive during the recruitment process and beyond.

How to apply

If you are interested in this opportunity, please provide a cover letter and submit your resume. We look forward to hearing from you!

Apply Now!

No recruitment agencies please